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NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONERS COURT
February 4, 2020 
9:30 A.M.

 
             
The Commissioners Court of Williamson County, Texas will meet in regular session in the Commissioners Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1. Review and approval of minutes.
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
 
3.
Public Comment Period. The Commissioners Court will conduct a Public Comment Period to allow members of the public to address the Court regarding matters pertaining to or affecting Williamson County but that do not appear as an Agenda Item on a meeting’s Agenda.  During such Public Comment Period, speakers shall be limited to a maximum of two (2) minutes to make his/her remarks and the maximum overall discussion time allowed for the Public Comment Period, regardless of the number of members of the public wishing to address the Court during such period, shall be limited to ten (10) minutes.  Speaking time, to the extent possible, will be evenly allocated among speakers should more than five (5) speakers desire to speak during the Public Comment Period.  Please note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 4 – 31 )
 
4.   Discuss, consider and take appropriate action on a line item transfer for Emergency Management. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100.0541.004505 Emerg Mgmt/Software Maint. $2,100
To 0100.0541.004111 Emerg Mgmt/Special Events $2,100
 
5.   Discuss, consider and take appropriate action on a line item transfer for Emergency Management. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100.0541.004505 Emerg Mgmt/Software Maint. $5,000
To 0100.0541.003010 Emerg Mgmt/Computer Equip $5,000
 
Attachments
Quote for four laptops
 
6.   Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Auction for the period of 01/01/2020 through 01/30/2020. Click to View
 
Attachments
Assets for Auction - January 2020
 
7.   Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Destruction for the period of 01/01/2020 through 01/30/2020. Click to View
 
Attachments
Assets for Destruction - January 2020
 
8.   Discuss, consider and take appropriate action on authorizing the disposal of various county vehicle and equipment assets through Auction including three (3) Panasonic toughbooks, pursuant to Tx. Local Gov’t Code 263.152. Click to View
 
Attachments
Assets for Auction 2.4.20
 
9.   Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Inter-departmental Transfer for the period of 01/01/2020 through 01/30/2020. Click to View
 
Attachments
Assets for Transfer - January 2020
 
10.   Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 thru 01/30/2020 for the Williamson County Tax Assessor/Collector. Click to View
 
Attachments
012420-013020 Refunds Over 2500
 
11.   Discuss, consider and take appropriate action on the 2019 Racial Profiling Report for the Williamson County Sheriff's Office. Click to View
 
Attachments
2019 Racial Profiling Report
 
12.   Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 3, December 2019 Monthly Report in compliance with Code of Criminal Procedure § 103.005. Click to View
 
Attachments
JP#3 December 2019 CCP 103
 
13.   Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers. Click to View
 
Attachments
Merit Report
Merit LIT
Position Changes
 
14.   Discuss, consider and take appropriate action regarding request of Constable Precinct One for approval of Jereme Brinkmann to the open deputy constable position in precinct one pursuant to Tex. Loc. Gov't Code 86.011. Click to View
 
15.   Discuss, consider and take appropriate action on request to apply for grant funding through the Office of the Governor for continuation of support for the Williamson County Veterans Treatment Court program and approval of the grant resolution. Click to View
 
Attachments
Resolution
Grant Budget Form
 
16.   Discuss, consider and take appropriate action on participation by Williamson County Road Bond Program under the County's habitat conservation plan (HCP) for an improvement and construction project related to Great Oaks Drive, Hairy Man Road and Oak Ridge Drive. Click to View
 
Attachments
Determination Letter - WCCF 20200128
 
17.   Discuss, consider and take any appropriate action to approve an application for Liability Insurance and all related documents to support operations of the Williamson County Fire Marshal Special Operations Office, with an annual premium in the amount of $2,519.00, and authorize execution of said documents. Click to View
 
Attachments
Insurance Proposal
Invoice
Insurance Summary
Property/Casuality Renewal Survey
Terrorism Coverage Disclosure
 
18.   Discuss, consider and take appropriate action on approving renewal of subscription agreement between DNN Corporation and Williamson County for Evoq OnPrem Production Licenses and Support in the amount of $16,333.32 and authorizing the execution of the agreement. Click to View
 
Attachments
Contract
 
19.   Discuss, consider and take appropriate action on approving the service contract between Williamson County and Technology for Education LLC d/b/a TFE Connect to provide renovations to the Audio and Visual at the Georgetown Historic Courthouse in the amount of $49,863.00 per the terms of DIR Contract DIR-TSO-3360, funded through P531, and authorizing execution of the agreement. Click to View
 
Attachments
contract
quote
 
20.   Discuss, consider and take appropriate action on approving the purchase of two (2) Chevrolet Tahoes from Holiday Chevrolet in the amount of $61,502.00 pursuant to Tarrant County Cooperative contract #2019-014 and upfitting from Defender Supply in the amount of $33,746.00 pursuant to Tarrant County Cooperative contract #2019-181. Click to View
 
Attachments
Estimate
 
21.   Discuss, consider and take appropriate action on approving the purchase of eighty-nine (89) replacement Panasonic Toughbooks from GTS Technology Solutions, Inc. in the amount of $371,819.11, pursuant to DIR Contract #DIR-TSO-4025. Click to View
 
Attachments
Quote 1
Quote 2
 
22.   Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive competitive sealed proposals for Roof Replacements under RFCSP #3471. Click to View
 
23.   Discuss, consider and take appropriate action on approving Amendment No. 2 between Williamson County and Populous, Inc for additional civil design on the Williamson County Exposition Pavilion (P-474) in the amount of $8,225.00. Click to View
 
Attachments
Populous Amendment 1
 
24.   Discuss, consider and take appropriate action on accepting and approving a report on the Regional Animal Shelter Expansion Project; Vaughn Change Order #18 in the amount of $29,710.00 to approve funding from within the existing contract for underground utility conflict resolution, plumbing, site drainage, furnishings & fencing which was executed by Dale Butler, Williamson County Facilities Director, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.  This change order is being funded by the Owner’s Contingencies. Click to View
 
Attachments
Vaughn Change Order No. 18
 
25.   Discuss, consider and take appropriate action on the Williamson County North Campus Project (P324) Vaughn Change Order No. 72 in the amount of $133,985.00 to approve funding for the finish-out of interior office and restroom space and exterior fencing and gates.  This change order is to be funded by the Owner’s Contingency from within the existing contract. Click to View
 
Attachments
NCF Vaughn CO #72
 
26.   Discuss, consider and take appropriate action on authorizing extension of Bulk Fuel for Williamson County Contract #1807-245, renewal option period 1 for the term of December 1, 2019 - November 30, 2020, for the same terms and conditions, with the exception to updated bid margins proposed for renewal period, per attached letter dated 1.22.20. Click to View
 
Attachments
1807-245 renewal option 1 for Bulk Fuel
 
27.   Discuss, consider and take appropriate action on awarding IFB 2725 Asphalt Emulsions to the lowest responsive bidder, Ergon Asphalt & Emulsions, Inc. Click to View
 
Attachments
Award Letter
Solicitation Summary
 
28.   Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for CR 118 Bridge Rehabilitation at Cottonwood Creek under IFB 3495. Click to View
 
29.   Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1904-312, in the amount of $48,942.55 for the Bluebonnet Drive Reconstruction Project. Click to View
 
Attachments
Change Order No. 1- Bluebonnet Dr
 
30.   Discuss, consider and take appropriate action on awarding IFB 3185 Great Oaks Brushy Creek MUD Water Relocations to the lowest responsive bidder, QA Construction. Funding source is P270. Click to View
 
Attachments
Recommendation
 
31.   Discuss, consider and take appropriate action on approval of the preliminary plat for the Alvarado subdivision – Precinct 3. Click to View
 
Attachments
preliminary plat - Alvarado
 
REGULAR AGENDA
 
32.   Discuss, consider and take appropriate action on request to apply for grant funding through the Office of Governor for a Felony Mental Health Court. Click to View
 
Attachments
Grant Budget Form
 
33.   Discuss, consider and take appropriate action on the proposal to renovate the Texas Avenue Building to accommodate WIC moving out of Round Rock A Annex and into the Texas Avenue building. Click to View
 
Attachments
TX Ave Rough Layout
 
34.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Tax Assessor Collector Office. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0000.335502 Title Service License Fees $8,500.00
 
35.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Tax Assessor Collector Office. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0499.003010 Computer Equipment < $5,000 $1,000.00
0100.0499.004999 Miscellaneous Exp $7,500.00
 
36.   Discuss, consider and take appropriate action on approving a 2019 Capital Improvement Program Budget to move $60,000 from Audio/Visual Updates District Courts (P521) to Audio/Visual Updates Historic Courthouse (P531). Click to View
 
37.   Discuss, consider and take appropriate action on career ladders. Click to View
 
Attachments
draft
 
38.   Discuss, consider, and take appropriate action on a career ladder for the Department of Infrastructure. Click to View
 
Attachments
RB1
RB2
RB3
RB4
 
39.   Discuss, consider and take appropriate action on a career ladder for Information Technology. Click to View
 
Attachments
IT
 
40.   Receive updates on the Department of Infrastructure projects and issues. Click to View
 
41.   Receive and acknowledge the January 2020 PowerPoint Presentation for the Road Bond program. Click to View
 
Attachments
January 2020 PowerPoint Presentation
 
42.   Discuss, consider and take appropriate action authorizing the County Judge to execute a Cost Participation Agreement with YMCA regarding the Construction of a Pedestrian Bridge at Twin Lakes Park. Click to View
 
Attachments
YMCA Agreement
 
43.   Discuss, consider and take appropriate action authorizing the County Judge to execute a real estate contract with the Ranches at Emerald Meadows, LLC for right of way needed on the CR 111 project (Parcel 29) Funding: Road Bonds P 249 Click to View
 
Attachments
Parcel 29 Contract
 
44.   Discuss, consider and take appropriate action authorizing the County Judge to execute a Statutory Correction Affidavit with the City of Liberty Hill regarding a recent real estate contract between the County and the City. Click to View
 
Attachments
Affidavit
 
45.   Discuss, consider and take appropriate action regarding the engagement of the law firm of Bickerstaff Heath Delgado Acosta LLP to represent Williamson County in relation to Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4). Click to View
 
Attachments
Engagement Letter - Garcia Lawsuit
 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
46.   Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)   Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    b)   Discuss the acquisition of real property for CR 176 at RM 2243
    c)   Discuss the acquisition of real property: CR 101
    d)   Discuss the acquisition of real property: CR 200
    e)   Discuss the acquisition of real property for County Facilities.
    f)    Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
    g)   Discuss the acquisition of real property for SH 29 @ DB Wood.
    h)   Discuss the acquisition of real property for Hairy Man Rd. 
    i)    Discuss the acquisition of real property for N. Mays.
    j)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    k)   Discuss the acquisition of real property for CR 111.
    l)    Discuss the acquisition of real property for Corridor H
    m)  Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
    n)   Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
    o)   Discuss the acquisition of right-of-way for Corridor C.
    p)   Discuss the acquisition of right-of-way for Corridor F.
    q)   Discuss the acquisition of right-of-way for Corridor D.
    r)    Discuss the acquisition of right-of-way for SE Loop. 
    s)   Discuss the acquisition of right-of-way for Reagan extension.
    t)    Discuss the acquisition of property near the County landfill. 
    u)   Discuss the acquisition of real property for the Brushy Creek Trail Project. 
    v)   Discuss the acquisition of real property in conjunction with WCCF for potential parkland/bird habitat.
    x)   Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
    y)   Discuss the acquisition of the MKT Right of Way
    B.   Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)   Discuss County owned real estate containing underground water rights and interests.
    b)   Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    c)   Potential governmental uses for 8th Street downtown parking lot 
    d)   Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    e)   Discuss property usage at Longhorn Junction
    f)    Discuss sale of excess 183A right of way to abutting property owner. 
    g)   Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
    h)   Discuss Blue Springs Boulevard
    i)    Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.    Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.    Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1.
Click to View
 
47.   Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)   Business prospect(s) that may locate or expand within Williamson County.
    b)   Wolf Lakes
    c)   Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
    d)   Project Deliver
    e)   Project Advantage
    f)    Project Cedar
    g)   Project Expansion
    h)   Project Arcos
    i)    Project Woods
    j)    Project Co-Op
Click to View
 
48. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a)  Litigation or claims or potential litigation or claims against the County or by the County
b)  Status Update-Pending Cases or Claims;
c)  Employee/personnel related matters
d)  Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f)  Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
g)  Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h)  Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i)  Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j)  Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k)  Valerie Adams - EEOC Charge No. 450-2018-03807
l)  Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m)  Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n)  BANGL Pipeline Project
o)  Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p)  D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q)  Anthony “Tony” Carter:  EEOC Charge No. 451-2019-03927
r)  Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s)  Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t)  Civil Action No. A19CV1110RP; Adam Reposa v. Robert Chody et. al, In the United States District Court for the Western District of Texas.
u)  Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
v) Claim of Regina Wright.
w) Law on use of County facilities.
x) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
 
49. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 
REGULAR AGENDA (continued)
 
50. Discuss and take appropriate action concerning economic development.
 
51. Discuss and take appropriate action concerning real estate.
 
52. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a)  Litigation or claims or potential litigation or claims against the County or by the County
b)  Status Update-Pending Cases or Claims;
c)  Employee/personnel related matters
d)  Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f)  Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
g)  Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h)  Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i)  Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j)  Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k)  Valerie Adams - EEOC Charge No. 450-2018-03807
l)  Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m)  Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n)  BANGL Pipeline Project
o)  Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p)  D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q)  Anthony “Tony” Carter:  EEOC Charge No. 451-2019-03927
r)  Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s)  Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t)  Civil Action No. A19CV1110RP; Adam Reposa v. Robert Chody et. al, In the United States District Court for the Western District of Texas.
u)  Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
v) Claim of Regina Wright.
w) Law on use of County facilities.
x) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
 
53.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 
54. Comments from Commissioners.
 

_________________________
Bill Gravell, Jr., County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the 31st day of January, 2020 at 5:00 PM and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

    

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