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NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONER’S COURT
September 24, 2019 
9:30 A.M.

 
             
The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1. Review and approval of minutes.
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
 
3.
Public Comment Period. The Commissioners Court will conduct a Public Comment Period to allow members of the public to address the Court regarding matters pertaining to or affecting Williamson County but that do not appear as an Agenda Item on a meeting’s Agenda.  During such Public Comment Period, speakers shall be limited to a maximum of two (2) minutes to make his/her remarks and the maximum overall discussion time allowed for the Public Comment Period, regardless of the number of members of the public wishing to address the Court during such period, shall be limited to ten (10) minutes.  Speaking time, to the extent possible, will be evenly allocated among speakers should more than five (5) speakers desire to speak during the Public Comment Period.  Please note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
(Items 4 – 32)
 
4.   Discuss, consider and take appropriate action on a line item transfer for the Corrections Department.
 
Fiscal Impact
From/To Acct No. Description Amount
From: 0100.0570.004543 Repairs To Equipment $1140.00
To: 0100.0570.003305 Clothing $1140.00
 
5.   Discuss, consider and take appropriate action on a line item transfer for Facilities.
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100.0509.004810 Lawn Service $10,000.00
To 0100.0509.003301 Gasoline $10,000.00
From 0100.0509.004990 Solid Waste Mgmt/Recycling $1,000.00
To 0100.0509.004415 Vehicle Insurance Deductible $1,000.00
From 0100.0509.004500 Maintenance Services $50,000.00
To 0100.0509.004510 Facility Maintenance & Repair $50,000.00
 
6.   Discuss, consider and take appropriate action on a line item transfer for Emergency Medical Services.
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0540-005000 Capital Outlay > $5,000 $23,000
To 0100-0540-004101 Collection Fees $23,000
 
7.   Discuss, consider and take appropriate action on a line item transfer for Constable Pct 1.
 
Fiscal Impact
From/To Acct No. Description Amount
FROM 0100.0551.004212 Con 1 Postage 555.00
FROM 0100.0551.003311 Con 1 Uniforms 148.02
TO 0100.0551.004209 Con 1 Cell Phone 703.02
 
8.   Discuss, consider, and take appropriate action acknowledging line item transfers of $500 or less completed by the County Auditor during July-September 2019 (FY19- 4th Quarter).
 
9.   Discuss, consider and take appropriate action on authorizing the disposal of various county vehicle and equipment assets through Auction including four (4) Chevrolet Tahoes and two (2) Ford Crown Victorias, pursuant to Tx. Local Gov’t Code 263.152.
 
10.   Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 thru 09/18/19 for the Williamson County Tax Assessor/Collector.
 
11.   Discuss, consider and take appropriate action to approve waiving Penalty and Interest to customers as requested by the Tax Assessor/Collector's Office.
 
12.   Discuss, consider and take appropriate action regarding the approval of Civil Process & Sheriff Fees for 2020.
 
13.   Discuss, consider and take action on accepting the July 2019 and August 2019 Year to Date Financial Report from the County Auditor.
 
14.   Discuss, consider, and take any appropriate action designating Tuesdays of each month during Fiscal Year 2020 as the Regular Term or Regular Meeting day of the week of the Williamson County Commissioners Court and all other meetings or sessions of Commissioners Court being Special Terms or Special Meetings; with such meetings being held in the Williamson County Commissioners Courtroom on the second floor of Williamson County Courthouse, 710 Main Street, Georgetown, Texas (unless otherwise amended or provided by the Williamson County Commissioners Court) [Tex. Loc. Gov’t Code § 81.005].
 
15.   Discuss, consider and take any appropriate action to approve order pertaining to certificate of death of decedent, Sharon P. Emery, to authorize correction of listed details relevant to same and replace name of County Judge with next of kin.
 
16.  
Discuss, consider and take appropriate action on Williamson County entering into an Interlocal Services Agreement with Williamson County Community Supervision and Corrections Department to provide network services and support for Williamson County Community Supervision and Corrections Department.
 
17.   Discuss, consider and take appropriate action on approving a Software Support Subscription for NetLabels 3.0 for Justice of the Peace Precinct 4 from Southwest Solutions Group for the annual amount of $150 for the term of 9/19/19 - 9/18/20 and authorizing execution of the agreement.
 
18.   Discuss, consider and take appropriate action on approving the Preventative Maintenance & Service Program Agreement for a Spacesaver System for Justice of the Peace Precinct No. 4 between Williamson County and Southwest Solutions Group for the annual amount of $1,444.31 for the term October 1, 2019 - September 30, 2020 and authorizing execution of the agreement.
 
19.   Discuss, consider and take appropriate action on approving a Services Contract for Fixed Asset Management Program and Software (BuyBoard Contract #579-19) between Williamson County and RCI Technologies, Inc. for the amount of $48,000.00 and authorizing execution of the contract.
 
20.   Discuss, consider and take appropriate action on Supplemental Work Authorization No 2 to Annual Fiscal Year Work Authorization No 6 under Williamson County Contract between Prime Strategies, Inc. and Williamson County dated May 13, 2014 for General Engineering Consultant - Program Management, Planning and Design Services for Road Bond Projects.
 
21.   Discuss, consider and take appropriate action on awarding IFB #1945 CR 172 Milling, Sealing and Overlay to the lowest responsive bidder Texas Materials Group, Inc. and authorizing execution of the agreement.
 
22.   Discuss, consider and take appropriate action on awarding IFB #1911 Herbicides to the lowest responsive bidder Nutrien Ag Solutions.
 
23.   Discuss, consider and take appropriate action on approval of the preliminary plat for the Wilco Ranch subdivision – Precinct 4.
 
24.   Discuss, consider and take appropriate action on approval of the preliminary plat for the Scofield Farms subdivision – Precinct 3.
 
25.   Discuss, consider and take appropriate action on approval of the final plat for the Star Ranch Parcel 13B subdivision – Precinct 4.
 
26.   Discuss, consider and take appropriate action on approval of the preliminary plat for the Robles Orozco subdivision – Precinct 3.
 
27.   Discuss, consider and take appropriate action approving the retirement of K-9 Axel and selling him to his handler, Deputy Derek Garretson, for the sum of $1.00.
 
28.   Discuss, consider and take any appropriate action regarding approval and receipt of the Standard Agreement with Williamson-Travis Counties Municipal Utility District #1 regarding off-duty contracting of County Sheriff Deputies.
 
29.   Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Zion Lutheran Athletic Booster Club (Annual 5K around the Church in Georgetown on October 5th).
 
30.   Discuss, consider and take any appropriate action regarding approval and receipt of the Standard Agreement with Fern Bluff Municipal Utility District regarding off-duty contracting of County Sheriff Deputies.
 
31.   Discuss, consider and take any appropriate action regarding approval and receipt of the Standard Agreement with The Meadows at Chandler Creek Municipal Utility District regarding off-duty contracting of County Sheriff Deputies.
 
32.   Discuss, consider and take any appropriate action regarding approval and receipt of the Standard Agreement with Ranch at Cypress Creek Municipal Utility District #1 regarding off duty contracting of County Sheriff Deputies.
 
REGULAR AGENDA
 
33.   Discuss, consider and take appropriate action on recognizing the newest team members of Williamson County Emergency Communications and administer the Telecommunicator Oath of Service.
 
34.   Discuss, consider, and take appropriate action on a proclamation honoring Dr. Virginia Headley upon her retirement from the Williamson County and Cities Health District (WCCHD).
 
35.   Discuss, consider and take appropriate action on an Interlocal Agreement for School Resource Officer Program between Round Rock ISD and Williamson County for RRISD School Years 2019/2020 and 2020/2021.
 
36.   Receive updates on the Department of Infrastructure projects and issues.
 
37.   Discuss, consider, and take appropriate action on ratifying PO #172407 and PO #172408 for two (2) Chiller replacement units for the ESOC from Comfort Systems USA, Mtech-Icon in the amount of $218,995.00 per TIPS contract #TIPS-180205, and authorizing the execution of the agreement.
 
38.   Discuss, consider and take appropriate action on forming a Williamson County Complete County Committee for the 2020 US Census.
 
39.   Discuss, consider and take appropriate action on the Employee Policy Manual.
 
40.   Discuss, consider and take appropriate action on FY19/20 Budget Order.
 
41.   10:00 AM Hold public hearing on the plan for the funding of the preservation and restoration of the County Clerk's Records Archive for 2019-2020.
 
42.   Discuss, consider and take appropriate action on the plan for the funding of the preservation and restoration of the County Clerk's Records Archive for 2019-2020.
 
43.   10:15 AM Hold public hearing on the plan for the funding of the preservation and restoration of the District Clerk's Records Archive for 2019-2020.
 
44.   Discuss, consider and take appropriate action on the plan for the funding of the preservation and restoration of the District Clerk's Records Archive for 2019-2020.
 
45.   Discuss, consider and take appropriate action authorizing the County Auditor to make any line item transfers necessary to complete the 2018-2019 budget within individual funds.
 
46.   Discuss, consider and take appropriate action authorizing the County Auditor to transfer sufficient monies from cash ending balance of fiscal year 2018-2019 to balance the county budget for 2019-2020.
 
47.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations.
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0000.367403 Park Donations $40.00
 
48.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations.
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0510.003670 Use of Donations $40.00
 
49.   Discuss, consider and take appropriate action to reserve the reimbursements from the Leander Tax Reinvestment Zone Number One (TIRZ #1) in Road and Bridge fund balance until such time the court would like to designate a Precinct #2 project.
 
50.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment acknowledging additional revenues for the Williamson County Regional Animal Shelter Donation Fund.
 
Fiscal Impact
From/To Acct No. Description Amount
0546.0000.367404 Animal Shelter Donations $13,596.45
0546.0000.367440 Jane's Fund Donations $43,496.83
0546.0000.367442 Play Yard Donations $1,142.10
0546.0000.367443 Heart Worm Donations $545.00
0546.0000.367445 SIT Team Donations $748.80
0546.0000.370150 Sales of Pet Care Products $844.41
 
51.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment acknowledging additional expenditures for the Williamson County Regional Animal Shelter Donation Fund.
 
Fiscal Impact
From/To Acct No. Description Amount
0546.0546.003510 Purchases for Resale $844.41
0546.0546.003670 Use of Donations $13,596.45
0546.0546.004100 Professional Services $43,496.83
0546.0546.004232 Training $748.80
0546.0546.004509 Facility Enhancements $1,142.10
0546.0546.004975 Animal Medical Care $545.00
0546.0546.005003 Equipment > $5,000 $25,845.78
 
52.   Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the disaster relief line.
 
Fiscal Impact
From/To Acct No. Description Amount
TO 0100.0409.004987 Disaster Relief $54,000.00
 
53.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenue for payment from other entities.
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100.0000.333220 Payment from Other Entities $54,000.00
 
54.   Discuss, consider and take appropriate action on the following 2019-2020 budgets:

0340 Tobacco Fund
0350 Law Library Fund
0364 Pretrial Intervention Fund
0374 County and District Court Technology Fund
0376 Surplus Elections Contracts Fund
0384 Records Archive Fund - County Clerk
0385 County Clerk Records Fund
0386 Records Mgmt and Preservation Fund - District Clerk
0387 Records Technology Fund - District Clerk
0388 Court Records Preservation Fund
0390 County Wide Records Mgmt and Preservation Fund
0507 Regional Communication System Fund
0545 Regional Animal Shelter Fund
0546 Regional Animal Shelter Donation Fund
0882 Fleet Maintenance Fund
 
55.   Discuss, consider and acknowledge the following 2019-2020 budgets:

0355 Court Reporter Service Fund
0360 Courthouse Security Fund
0361 Justice of the Peace Security Fund
0367 Justice of the Peace, Pct. #3 Truancy Program
0368 Justice of the Peace, Pct. #2 Truancy Program
0369 Justice of the Peace, Pct. #4 Truancy Program
0370 Alternate Dispute Fund
0372 Justice of the Peace Technology Fund
0373 Justice of the Peace, Pct. #1 Truancy Program
0380 Probate Court Fund
 
56.   Discuss, consider and take appropriate action on approving a 2013 Park Bond Budget Transfer to move $413,254 from 2013 Park Non-Departmental (P500) to River Ranch Interpretive Center (P465).
 
57.   Discuss, consider and take appropriate action to approve the projects and budgets for the 2017, 2018, 2019 and 2020 Capital Improvement Programs; the 2013 Park Bonds and the 2015 Certificate of Obligation.
 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
58.  
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for SW 183 and SH 29 Loop.
b) Discuss the acquisition of real property for CR 176 at RM 2243
c) Discuss the acquisition of real property: CR 101
d) Discuss the acquisition of real property: CR 200
e) Discuss the acquisition of real property for County Facilities.
f) Discuss the acquisition of real property for Seward Junction SE and SW Loop.
g) Discuss the acquisition of real property for SH 29 @ DB Wood.
h) Discuss the acquisition of real property for Hairy Man Rd.
i) Discuss the acquisition of real property for N. Mays.
j) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
k) Discuss the acquisition of real property for CR 111.
l) Discuss the acquisition of real property for Corridor H
m) Discuss the acquisition of drainage easements on the Forest North Drainage Project.
n) Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
o) Discuss the acquisition of right-of-way for Corridor C.
p) Discuss the acquisition of right-of-way for Corridor F.
q) Discuss the acquisition of right-of-way for Corridor D.
r) Discuss the acquisition of right-of-way for Southeast Corridor.
s) Discuss the acquisition of right-of-way for Reagan extension.
t) Discuss the acquisition of property near the County landfill.
u) Discuss the acquisition of real property for the Brushy Creek Trail Project.
B. Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
c) Potential governmental uses for 8th Street downtown parking lot
d) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
e) Discuss property usage at Longhorn Junction
f) Discuss sale of excess 183A right of way to abutting property owner.
g) Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave.
h) Discuss Blue Springs Boulevard
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
 
59.  
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Wolf Lakes
c) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
d) Project Deliver
e) Project Advantage
f) Project Cedar
g) Project Expansion
h) Project Arcos
i) Project Woods
 
60. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a)  Litigation or claims or potential litigation or claims against the County or by the County
b)  Status Update-Pending Cases or Claims;
c)  Employee/personnel related matters
d)  Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
g)  Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
h)  Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
i)  Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
j)  Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
k)  Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
l)  Valerie Adams - EEOC Charge No. 450-2018-03807
m)  Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
n)  Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
o)  BANGL Pipeline Project
p)  Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
q)  Property damage claim of Anthony Garcia and Victoria Garcia (Sunset Meadows Subdivision).
r) Case No. 1:19-cv-01607; Center for Biological Diversity v. David Bernhardt et al.; In the United States District Court for the District of Columbia.
s)  Anthony "Tony" Carter - EEOC Charge.
t)  D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas.
u)  Claim of Jaivonte Roberts.
 
61. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 
REGULAR AGENDA (continued)
 
62. Discuss and take appropriate action concerning economic development.
 
63. Discuss and take appropriate action concerning real estate.
 
64. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a)  Litigation or claims or potential litigation or claims against the County or by the County
b)  Status Update-Pending Cases or Claims;
c)  Employee/personnel related matters
d)  Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
g)  Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
h)  Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
i)  Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
j)  Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
k)  Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
l)  Valerie Adams - EEOC Charge No. 450-2018-03807
m)  Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
n)  Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
o)  BANGL Pipeline Project
p)  Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
q)  Property damage claim of Anthony Garcia and Victoria Garcia (Sunset Meadows Subdivision).
r) Case No. 1:19-cv-01607; Center for Biological Diversity v. David Bernhardt et al.; In the United States District Court for the District of Columbia.
s)  Anthony "Tony" Carter - EEOC Charge.
t)  D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas.
u)  Claim of Jaivonte Roberts.
 
65.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 
66. Comments from Commissioners.
 

_________________________
Bill Gravell, Jr., County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the 20th day of September, 2019 at 5:00 P.M. and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

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