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NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONER’S COURT
AUGUST 9TH, 2016 
9:30 A.M.

 
             
The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1. Review and approval of minutes.
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
 
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

 
 
4.
Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 23 )
 
5.   Discuss, consider and take appropriate action on approving a line item transfer for Constable, Pct. 3.  Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0553-003005 Office Furniture $500.00
From 0100-0553-003100 Office Supplies $825.00
To 0100-0553-003006 Office Equipment $1325.00
 
6.   Discuss, consider, and take appropriate action on a line item transfer for Non - Departmental. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100.0409.004998 Contingencies $1,953.67
To 0100.0409.002060 Unemployment Insurance $1,953.67
 
7.   Discuss, consider and take appropriate action on a line item transfer for Facilities. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0409-004100 Non Dept/Prof Svcs $225,000
To 0100-0509-005300 Facilities/Improvements $225,000
 
8.   Discuss, consider and take appropriate action on approving a line item transfer for Purchasing. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100.0494.004621 Copier Rental & Supplies 1,100
To 0100.0494.003010 Computer Equipment <$5,000 1,100
 
9.   Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100.0560.005008 Law Enforcement Equip. >$5,000 $10,270.00
To 0100.0560.005700 Vehicles>$5,000 $10,270.00
 
10.   Discuss and consider approving a line item transfer for Fleet Services. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
from 0882.0882.003301 gasoline 14000.00
to 0882.0882.003303 oil 14000.00
from 0882.0882.003301 gasoline 20000.00
to 0882.0882.003525 tires 20000.00
 
11.   Discuss, consider and take appropriate action to approve a line item transfer for the Tax Assessor/Collector: Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0499-004350 Printed forms, books, binders $6050.00
To 0100-0499-003006 Office Equipment $1250.00
To 0100-0499-003010 Computers <$5000 $2000.00
To 0100-0499-003120 Printers Supplies $2000.00
To 0100-0499-004310 Advertising & Public Notices $800.00
 
12.   Discuss, consider and take appropriate action on approving a line item transfer for County Attorney. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100.0475.004902 Co. Atty Leg Supp 31669.41
To 0100.0475.001927 County Atty Leg Supplement 1200.00
To 0100.0475.002010 Fica 91.80
To 0100.0475.002020 Retirement 153.72
To 0100.0475.003010 Computer Equipment 21076.69
To 0100.0475.003011 Computer Software 5316.32
To 0100.0475.003005 Office Furniture 3830.88
 
13.   Consider accepting a $350.00 donation for two (2) Memorial Tree plantings in Memory of Dannie L. Wooten. Click to View
 
14.   Discuss and take appropriate action for additional cash drawer for Plats for $100 for County Clerk's office with prior approval of Internal Auditors. Click to View
 
15.  
Discuss, consider and take appropriate action on approving the Investment Report for the Quarter ending June 30, 2016 which was approved by the Investment Committee on August 1, 2016.
Click to View
 
Attachments
Quarterly Investment Report
 
16.   Discuss, consider and take appropriate action on authorizing the disposal of a various county asset through auction including (1) Hp Laser Jet 4240 ( see attachment) pursuant to Tx. Local Gov't Code 263.152. Click to View
 
Attachments
Asset Transfer
 
17.   Discuss, consider and take appropriate action on acceptance and acknowledgement of disposal of county assets through loss: stolen laptop computer (see attached) pursuant to Tx. Local Gov't Code 263.152(3) Click to View
 
Attachments
Asset Transfer
 
18.   Discuss, consider and take appropriate action on acceptance of court awarded forfeitures of ten trailers and one boat to Williamson County. Click to View
 
19.   Discuss, consider and take appropriate action on approval of the final plat for the Summerlyn South Section 3 subdivision - Pct 2. Click to View
 
Attachments
Summerlyn South Section 3 - Final Plat
 
20.   Discuss, consider and take appropriate action on approval of the final plat for the Summerlyn South Section 5 subdivision - Pct 2. Click to View
 
Attachments
Summerlyn South Section 5 - Final Plat
 
21.   Discuss, consider and take appropriate action on approval of the amended plat for the Santa Rita Ranch South Section 15, Lots 44 & 66, Block II subdivision - Pct 2. Click to View
 
Attachments
Santa Rita Ranch South Section 15, Lots 44 & 66, Block II - Amended Plat
 
22.   Discuss, consider and take appropriate action on approval of the final plat for the Ridge at Cross Creek Phase 1 subdivision - Pct 3. Click to View
 
Attachments
The Ridge at Cross Creek Phase 1 - Final Plat
 
23.   Discuss, consider and take appropriate action on approval of the preliminary plat for the Rocky Top Ranch & Rocky Top Estates
subdivision - Pct 3.
Click to View
 
Attachments
Rocky Top Ranch & Rocky Top Estates - Preliminary Plat
 
REGULAR AGENDA
 
24.   Hear presentation on 2016-2017 Budget Recommendations. Click to View
 
25.   Discuss 2016-2017 Budget. Click to View
 
26.   Discuss, consider and take appropriate action on FY 17 proposed compensation. Click to View
 
27.   Consider adopting salaries and other compensation (per diem) for elected officials and authorize publication of notice. Click to View
 
28.   Consider authorizing written notice of each elected official of his/her salary and other compensation to be included in the 2016-2017 budget. Click to View
 
29.   Consider authorizing advertising and setting a date for a public hearing on the 2017 County Clerk's Records Archive Fund for September 13th, 2016 at 10:00 am. Click to View
 
30.   Consider authorizing advertising and setting a date for a public hearing on the 2017 District Clerk's Records Archive Fund for September 13th, 2016 at 10:15 am. Click to View
 
31.   Discuss, consider and take appropriate action on the acceptance of the FY 17 Preliminary Proposed budget for the General Fund (0100) as presented by the Budget Office in the amount of $172,084,496.92 Click to View
 
32.   Discuss, consider and take appropriate action on the acceptance of the FY 17 Preliminary Proposed budget for the Road and Bridge Fund (0200) as presented by the Budget Office in the amount of $27,437,840.75. Click to View
 
33.   Discuss, consider and take appropriate action on the acceptance of the FY 17 Preliminary Proposed budget for the Debt Service Fund (0600) as presented by the Budget Office in the amount of $83,060,730.33 Click to View
 
34.   Discuss, consider, and take appropriate action on the FY16/17 Budget Order. Click to View
 
Attachments
proposed.b.o.
expenses
 
35.   Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update. Click to View
 
36.   Discuss, consider, and take appropriate action regarding Change Order No. 2 in the amount of $3,305.00 for Bill Pickett Trail (East Williamson County Event Center Access Road), a Road Bond Project in Commissioner Pct. 4. Click to View
 
Attachments
1601-045 Bill Pickett Trail CO No 2
 
37.   Discuss, consider and take appropriate action on an Electric Utility Easement to PEC regarding Pole Relocation at Champion's Park.  Click to View
 
Attachments
PEC Easement
 
38.   Discuss, consider and take appropriate action on a Resolution regarding a TXDOT AFA for SH 29 at DB Wood Rd. Click to View
 
Attachments
SH 29 Resolution
 
39.   Discuss, consider and take appropriate action on a Local Transportation Project Advance Funding Agreement for a On- System Widening of a Non-Freeway (Divided Highway) regarding SH 29 from W. of DB Wood Rd. to E. of DB Wood Rd. Click to View
 
Attachments
TXDOT AFA- SH 29
 
40.  
Discuss, consider and take appropriate action regarding the engagement of the law firm of Bracewell to represent Williamson County as additional co-counsel to the Texas Public Policy Foundation’s Center for the American Future in federal district court litigation to seek de-listing of the Bone Cave Harvestman from the Endangered Species Act and related claims ( Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division); and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4); and authorize the County Judge to execute an engagement agreement and conflict of interest waiver relating to such representation.
Click to View
 
Attachments
Bracewell Engagement Letter
Terms of Eng
 
41.   Discuss, consider, and take appropriate action on an Application for Eligibility to receive federal surplus property. Click to View
 
Attachments
form.surplus
 
42.   Discuss, consider, and take appropriate action to approve authorized use agreement for filming in the historic jail on Wednesday, August 10, 2016 by Vanity Fair Confidential.  Click to View
 
Attachments
Vanity Fair Confidential Use Agreement
 
43.   Discuss, consider, and take appropriate action regarding an Interlocal Agreement between Williamson County and the City of Jarrell to terminate an Interlocal Agreement approved by the Court October 2, 2007. Click to View
 
Attachments
Jarrell ILA Termination
 
44.   Discuss, consider and take appropriate action regarding renewal of contract with Texas Department of State Health Services-Vital Statistics Unit pertaining to remote access to the State's birth database for the County Clerk's office to support operations and issue birth certificates for out of county births for residents of Williamson County. Click to View
 
Attachments
DSHS remote contract
 
45.   Discuss, consider and take appropriate action on setting a date for a public hearing to change the street name CR 457 to Hardi Rd. PCT 4 Click to View
 
46.   Discuss, consider, and take appropriate action on setting a date for a public hearing to change the name of a portion of FM 685 from the city limits of Hutto to SH 130 to Chris Kelley Blvd. PCT 4 Click to View
 
47.   Discuss, consider, and take appropriate action on awarding IFB # 1606-099, Printing Services for Williamson County to the lowest and best bidders, KM Printing LLC, Speedy Gonzales Printing, Inc, Marfield Corporate Stationary, Safeguard Business Systems, D&L Printing and Extreme Business Services. (detailed award information is attached) Click to View
 
Attachments
Award
Evaluation
 
48.   Discuss, consider, and take appropriate action on rejecting Proposal received for RFP 1606-089 Food and Drink Concessions for Expo Center and authorize Purchasing Agent to advertise and receive Proposals for RFQ 1608-106 Food and Drink Concessions for Expo Center.
Click to View
 
Attachments
Bid Packet
 
49.   Discuss, consider and take appropriate action on awarding bids received for IFB# 1605-085, Hazard Fuels Reduction Program to  the lowest and best bidder meeting specifications, Quality Tree and Lawn.

 
Click to View
 
Attachments
Bid Tabulation
Form 1295
Recommendation Letter
Quality Tree and Lawn bid documents
 
50.   Discuss, consider and take appropriate action on approving purchase of 2016 Chevrolet 1500 Silverado 4X2 Double Cab SWB CC15753 for the Williamson County Sheriff's Office from Caldwell Country Chevrolet, as per Buyboard Contract # 430-13. Click to View
 
Attachments
buyboard quote
 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
51.   Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a)    Business prospect(s) that may locate or expand within Williamson County.
b)    Discuss Pearson Road District.
c)    Discuss North Woods Road District.
d)    Discuss Kaufman Loop.
e)    Discuss Project Deliver
f)    Project Fiji
g)    Leander Medical Center
h)     Leander/Reagan TIRZ
Click to View
 
52.   Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a)    Discuss proposed acquisition of property for right-of-way for SH 195 
b)    Discuss proposed acquisition of property for proposed SH 29 project.
c)    Discuss proposed acquisition of property for SW 183 and SH 29 Loop. 
d)    Discuss possible acquisition of property with endangered species for mitigation purposes.
e)    Discuss the acquisition of real property: SW Bypass
f)    Discuss the acquisition of real property: Neenah Blvd.
g)    Discuss the acquisition of real property: CR 111
h)    Discuss the acquisition of real property: Tradesman Park.
i)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
j)    Discuss the acquisition of real property: CR 258
k)    Discuss the acquisition of real property: Inner Loop.
l)    Discuss the acquisition of real property for County Facilities.
m)    Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop)
n)    Discuss the acquisition of Easement interests on CR 240. 
o)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
p)    Discuss the acquisition of real property for Bill Pickett Trail.
q)    Discuss the acquisition of real property: Arterial H
r)    Discuss the acquisition of easements on the Forest North project.
s)    Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
t)    Discuss utilities for CR  305 at IH 35 and Reagan at IH35 projects.
u)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a)    Discuss County owned real estate containing underground water rights and interests.
b)    Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building.
c)    Discuss possible sale of 183 A excess right of way
d)    Discuss proposed sale of real estate of Blue Springs Blvd
e)    Discuss abandonment of CR359. 
f)    Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC.
 
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
Click to View
 
53. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f)  County Road 241 utility and Right-of-Way Issues and matters;
g)  Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
h) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
i)  Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
j)  Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
k)  Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l)  Claims of Texas Association for Children and Families
m)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
n)  Legislative changes to firearms laws and possession of firearms on county property
o)  Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
p)  LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q)  Notice of claim and demand of Morgan Lee Roach.
r)  Labor and employment law review of Employee Policy Manual provisions and amendments.
s)  Berry Springs Park and Preserve pipeline
t)  Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas
x)  Discuss damage claim from Southwest Milam Water Supply Corporation.
y)  Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
 
54. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 
55. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
 
REGULAR AGENDA (continued)
 
56. Discuss and take appropriate action concerning economic development.
 
57. Discuss and take appropriate action concerning real estate.
 
58. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f)  Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g)  County Road 241 utility and Right-of-Way Issues and matters;
h)  Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i)  Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j)  Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k)  Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l)  Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m)  Claims of Texas Association for Children and Families
n)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o)  Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p)  Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
q)  LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
r)  Notice of claim and demand of Morgan Lee Roach.
s)  Berry Springs Park and Preserve pipeline
t)  Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u)  Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas
x) Discuss, consider, and take appropriate action regarding damage claim from Southwest Milam Water Supply Corporation.
y)  Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
 
59. Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 
60. Comments from Commissioners.
 

_________________________
Dan A. Gattis, County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

    

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