DOWNLOAD PDF PACKET PRINT AGENDA

RETURN TO THE SEARCH PAGE

NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONER’S COURT
AUGUST 2ND, 2016 
9:30 A.M.

 
             
The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1. Review and approval of minutes.
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
 
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

 
 
4.
Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 13 )
 
5.   Discuss, consider and take appropriate action on approving a line item transfer for JP3. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0453-003006 Office Equipment $300
From 0100-0453-003100 Office Supplies $1,000
From 0100-0453-004500 Maintenance Ccntracts $200
To 0100-0453-004141 Interpreters $1,500
 
6.   Discuss, consider and take appropriate action on a line item transfer for the District Attorney's office. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0440-001101 DA/Part time $4923.10
To 0100-0440-001107 DA/Temp Seasonal $4923.10
 
7.   Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100.0560.004210 Internet/Email Services $4,000.00
To 0100.0560.004100 Professional Services $4,000.00
 
8.   Discuss, consider, and take appropriate action on budget line item transfer request for Juvenile Services. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 100.0576.004102 Residential Services 4000.00
To 100.0576.003005 Office Furniture 4000.00
From 100.0576.003007 Pharmaceuticals 1000.00
To 100.0576.003200 Medical Supplies 1000.00
From 100.0576.003900 Membership Dues 1500.00
To 100.0576.003311 Uniforms 1500.00
From 100.0576.003100 Office Supplies 2000.00
To 100.0576.003305 Clothing 2000.00
 
9.   Discuss, consider and take appropriate action on a line transfer for Road and Bridge Division. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0200-0210-000777 Transfer to Capital Projects $700,000.00
To 0200-0210-03599 Road Construction/Maintenance $600,000.00
To 0200-0210-03597 Roadway Rehab $100,000.00
 
10.   Discuss, consider and take appropriate action to accept a donation of safety equipment from Georgetown Behavioral Health Institute. Click to View
 
11.   Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including, (1) 2007 White Dodge Charger, (1) 2007 Gold Ford Crown Vic., (1) 2006 White Ford F250 XCAB, (1) 2005 White Ford F250, (1) 2008 White Ford F250, (1) 2007 Gold Ford F-150, (1) 2009 Black/White Ford Crown Vic., (1) 2008 Black/White Ford Explorer, (1) 2009 Black/White Ford Crown Vic., (1) 2009 Black/White Ford Crown Vic, (1) 2009 Gray Dodge Dakota, (1) 2009 Black/White Ford Crown Vic., (1) 2010 Black/White Ford Crown Vic., (1) 2009 White Chevy 1500 XCAB, (1) 2011 Black Ford Crown Vic., (1) 2011 Black/White Ford Crown Vic., (complete list attached) pursuant to Tx. Local Gov't Code 263.152. Click to View
 
Attachments
Asset Transfer
 
12.   Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including, (2)  Laser printers, (4) Monitors, (3) Desktops, (1) Docking Station, (8) Rolls of misc.insulation, (1) Pallet of Misc.tile, (complete list attached) pursuant to Tx. Local Gov't Code 263.152. Click to View
 
Attachments
Asset Transfer
 
13.   Discuss, consider, and take appropriate action on approval of the final plat for the LR Williams Business Park Phase 1 subdivision - Pct 3. Click to View
 
Attachments
LR Williams Business Park Phase 1
 
REGULAR AGENDA
 
14.   Hear presentation from Dan Wegmiller of Specialized Public Finance regarding the counties recent Park Bond issuance, Refunding, and the results of the Ratings for these bond issuances and other items related to the counties debt. Click to View
 
Attachments
Williamson County Refunding History
 
15.   Click to View
 
16.   Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update. Click to View
 
17.  
Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1512-037, in the amount of  $935.00 for the Forest North Drainage Improvements – Bayswater Zone.
Click to View
 
Attachments
Change Order No. 1
 
18.  
Discuss, consider and take appropriate action on Change Order No. 1, to contract number 15IFB00115, in the amount of  $612,361.37 for the underseal and overlay of Chandler Road from SH130 to FM 1660.
Click to View
 
Attachments
Change Order 1 Chandler Road
 
19.   Discuss and take appropriate action on Williamson County Expo Center, P418, Change Order 14 from Flintco LLC in the amount of $54,482.00. Click to View
 
Attachments
Expo Center Change Order 14
Expo Center Budget Summary
 
20.   Discuss, consider and take appropriate action on a Contract for Engineering Services between Williamson County and Balcones Geotechnical PLLC relating to the Williamson County Parking Garage. 
Click to View
 
Attachments
Balcones PSA - Parking Garage - Engineering Services
 
21.   Discuss, consider and take appropriate action on an Interlocal Cooperation Agreement with the City of Austin for the Lakeline Blvd. Right Turn Lanes.  Click to View
 
Attachments
Lakeline ILA
 
22.   Discuss, consider and take appropriate action authorizing the County Judge to execute a PEC Easement for Arterial H (Gardens at Mayfield Ranch).  Click to View
 
Attachments
PEC Easement
 
23.   Discuss and take appropriate action on participation by Williamson County Road Bond Program under the county's habitat conservation plan for the project area for improvements to Forest North subdivision drainage infrastructure. Click to View
 
Attachments
Determination letter for project
 
24.   Discuss and take appropriate action on de-obligation of unused grant funds under the AirCheck Texas (AKA DriveACleanMachine) program for fiscal years 2011, 2012 and 2013. Click to View
 
Attachments
TCEQ fund request letter
letter of de-obligation - July 2016
 
25.   Discuss, consider and take appropriate action on a Property Damage Release releasing the City of Georgetown from any and all claims for damages caused to the Berry Springs Park Trails (1801 County Road 152, Georgetown, TX) by the Georgetown City Water Services’ flushing of a fire hydrant in exchange for the payment of $7,174.56. Click to View
 
Attachments
Release Agreement
 
26.   Discuss, consider and take appropriate action on authorizing the County Judge to sign a Certificate of the Judge of Williamson County, Texas with respect to the issuance by the City of Houston Higher Education Finance Corporation of its Education Revenue Bonds in accordance with the requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended. Click to View
 
Attachments
judgecertificate
hearingcertificate
 
27.   Discuss, consider and take appropriate action regarding renewal of contract with the Texas Workforce Commission to support operations of the Williamson County Constable's Office, Precinct Two. Click to View
 
Attachments
Texas Workforce Commission Contract
 
28.    Discuss, consider and take appropriate action regarding Williamson County's participation in the Women in Transportation's Heart of Texas Chapter's Agency Partnership and Agency Affiliate programs.   Click to View
 
Attachments
Agency Partnership
Affiliate Program
 
29.   Discuss and take appropriate action on the Community Development Block Grant FY16 Annual Action Plan. Click to View
 
Attachments
CDBG FY16 Action Plan
 
30.   Discuss, consider, and take appropriate action on an agreement with Time Warner for ELAN service at the Williamson County Expo Center.
Click to View
 
Attachments
ELAN Agreement
 
31.   Discuss, consider and take appropriate action regarding acceptance of table as a donation to support clinical practices of the Williamson County EMS pursuant Tex. Loc. Gov't Code § 81.032. Click to View
 
32.   Discuss, consider and take appropriate action on approving the revised Employee Policy Manual. Click to View
 
33.   Discuss, consider and take appropriate action on FY 2017 Benefit Plans, Rates and proposed changes. Click to View
 
34.   Discuss, consider, and take appropriate action on the FY16/17 Budget Order. Click to View
 
Attachments
budgetorderdraft
 
35.   Discuss 2016-2017 Budget. Click to View
 
36.   Consider authorizing advertising and setting a date for the public hearing on the 2017 County Budget for August 30th, 2016 at 10:00 am. Click to View
 
37.   Discuss, consider, and take appropriate action on approving contract for Janitorial Services between Eagle Maintenance Company Inc dba ServiceMaster Clean and Williamson County per Buyboard Contract 472-14. Click to View
 
Attachments
Discussion Background Information
Meeting Summary- Eagle Maintenance/ServiceMaster Clean
Recommendation Letter- Facilities
Janitorial Exhibit A
Janitorial Exhibit B
Janitorial Exhibit C
Service Contract
 
38.   Discuss, consider, and take appropriate action to approve Change Order # 1 to RFP # 15RFP115 with Purvis Systems Incorporated for the Purvis FSAS Mobile Alerting Service. Click to View
 
Attachments
Change Request
 
39.   Discuss, consider, and take appropriate action regarding approval of interlocal agreement with National Joint Powers Alliance ("NJPA") for Williamson County's participation in co-op purchasing program. Click to View
 
Attachments
NJPA ILA
 
40.   Discuss, consider and take appropriate action on approving the Netlabels Support and Maintenance Subscription Addendum Agreement for a 36-month subscription option with Southwest Solutions Group, Inc. Click to View
 
Attachments
Addendum - Netlabels
Form 1295 - Netlabels
 
41.   Discuss, consider, and take appropriate action on authorizing Purchasing agent to advertise and receive bids for IFB 1607 103, Flex Base Materials for Williamson County Road and Bridge.
Click to View
 
Attachments
Bid Packet
 
42.   Discuss, consider, and take appropriate action on rejecting all Qualifications received for RFQ # 1604-073 Engineering Design Services for Replacement of Culvert Crossings authorize Purchasing Agent to advertise and receive Qualifications for RFQ # 1607-104 Engineering Design Services for Replacement of Culvert Crossings.
 
Click to View
 
Attachments
RFQ # 1607-104
Reject Notice
 
43.   Discuss, consider, and take appropriate action on rejecting the only bid received for IFB# 1606 088, Hauling Construction Materials per the recommendation of Williamson County Road and Bridge and authorize Purchasing Agent to advertise and receive bids for IFB# 1607 105, Hauling Construction Materials for Williamson County Road and Bridge.
Click to View
 
Attachments
Bid Packet
 
44.   Discuss, consider and take appropriate action on approving the Landscape Architectural Services Contract for Phase II with Design Workshop, Inc., and authorizing the County Judge to sign the Agreement. Click to View
 
Attachments
Phase II Agreement
Form 1295
 
45.   Discuss, consider, and take appropriate action on approving purchase of two freightliners, two dump bodies and 2 warranties per Buyboard Contract 430 13 between Williamson County Road and Bridge and Freightliners of Austin for a total purchase of $244,150.00.
Click to View
 
Attachments
Freightliners of Austin Quote per BB430-13
Buyboard Contract 430-13
Buyboard Contract 430-13 renewal
 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
46.   Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a)    Business prospect(s) that may locate or expand within Williamson County.
b)    Discuss Pearson Road District.
c)    Discuss North Woods Road District.
d)    Discuss Kaufman Loop.
e)    Discuss Project Deliver
f)    Project Fiji
g)    Leander Medical Center
h)     Leander/Reagan TIRZ
Click to View
 
47.   Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)

A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a)    Discuss proposed acquisition of property for right-of-way for SH 195 
b)    Discuss proposed acquisition of property for proposed SH 29 project.
c)    Discuss proposed acquisition of property for SW 183 and SH 29 Loop. 
d)    Discuss possible acquisition of property with endangered species for mitigation purposes.
e)    Discuss the acquisition of real property: SW Bypass
f)    Discuss the acquisition of real property: Neenah Blvd.
g)    Discuss the acquisition of real property: CR 111
h)    Discuss the acquisition of real property: Tradesman Park.
i)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
j)    Discuss the acquisition of real property: CR 258
k)    Discuss the acquisition of real property: Inner Loop.
l)    Discuss the acquisition of real property for County Facilities.
m)    Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop)
n)    Discuss the acquisition of Easement interests on CR 240. 
o)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
p)    Discuss the acquisition of real property for Bill Pickett Trail.
q)    Discuss the acquisition of real property: Arterial H
r)    Discuss the acquisition of easements on the Forest North project.
s)    Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
t)    Discuss utilities for CR  305 at IH 35 and Reagan at IH35 projects.
u)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a)    Discuss County owned real estate containing underground water rights and interests.
b)    Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building.
c)    Discuss possible sale of 183 A excess right of way
d)    Discuss proposed sale of real estate of Blue Springs Blvd
e)    Discuss abandonment of CR359. 
f)    Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC.  

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
Click to View
 
48. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g)  Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h)  County Road 241 utility and Right-of-Way Issues and matters;
i)  Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
j) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
k)  Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
l)  Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
m)  Discuss proposed acquisition of property for SW 183 and SH 29 Loop
n)  Claims of Texas Association for Children and Families
o)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
p)  Legislative changes to firearms laws and possession of firearms on county property
q)  Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision.
r)  Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
s)  LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
t)  Notice of claim and demand of Morgan Lee Roach.
u)  Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO).
v)  Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project
w)  Labor and employment law review of Employee Policy Manual provisions and amendments.
x)  Berry Springs Park and Preserve pipeline
z)  Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
aa) Discuss requirements related to health benefit plan.
bb) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
cc) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas
dd)  Discuss damage claim from Southwest Milam Water Supply Corporation.
ee)  Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
 
49. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters)
 
50. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
 
REGULAR AGENDA (continued)
 
51. Discuss and take appropriate action concerning economic development.
 
52. Discuss and take appropriate action concerning real estate.
 
53. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g)  Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h)  County Road 241 utility and Right-of-Way Issues and matters;
i)  Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
j)  Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
k)  Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
l)  Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
m)  Discuss proposed acquisition of property for SW 183 and SH 29 Loop
n)  Claims of Texas Association for Children and Families
o)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
p)  Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
q)  Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
r)  LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
s)  Notice of claim and demand of Morgan Lee Roach.
t)  Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO).
u)  Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project
v)  Berry Springs Park and Preserve pipeline
w)  Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
x)  Discuss requirements related to health benefit plan.
y) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
z) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas
aa) Discuss, consider, and take appropriate action regarding damage claim from Southwest Milam Water Supply Corporation.
bb)  Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
 
54. Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 
55. Comments from Commissioners.
 
56.   1:00 Public Hearing:

Post Recommendation Public Hearings / Departmental Presentations for FY 17 Budget Requests.
Click to View
 

_________________________
Dan A. Gattis, County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

    

Level double AA conformance,
                W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2020 Destiny Software Inc. All Rights Reserved.