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NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONER’S COURT
JUNE 14TH, 2016 
9:30 A.M.

 
             
The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1. Review and approval of minutes.
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
 
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

 
 
4.
Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 16 )
 
5.   Discuss, consider and take appropriate action on a line item transfer for various departments to include Corrections, All District Courts, All County Courts, Parks, Health District and Emergency Services. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0570-002050 Corrections/Work Comp $8,507.75
To 0100-0425-002050 All Cty Cts/Work Comp $6.06
To 0100-0435-002050 All Dist Cts/Work Comp $44.13
To 0100-0510-002050 Parks/Work Comp $1,117.66
To 0100-0583-002050 Emerg Svcs/Work Comp $94.42
To 0100-0630-002050 Hlth Dist/Work Comp $7,245.48
 
6.   Discuss, consider and take appropriate action on a line item transfer for the All District Courts. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0435-004002 All Dist Cts/Jurors $16,000
From 0100-0435-004125 All Dist Cts/Transcripts $5,000
From 0100-0409-004998 Non Dept/Contingencies $45,000
From 0100-0435-004133 All Dist Cts/Ct Apt Atty Juven $25,000
To 0100-0435-004100 All Dist Cts/Prof Svcs $91,000
 
7.   Discuss, consider and take appropriate action on a line item transfer for All County Courts at Law. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0425-004134 All Cty Cts/Misd Cases $100,000
To 0100-0425-004131 All Cty Cts/Family Cases $100,000
 
8.   Discuss, consider and take appropriate action on a line item transfer for Justice of the Peace, Precinct #2. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0409-004998 Non Dept/Contingencies $69,000
To 0100-0452-004190 JP#2/Autopsies $60,000
To 0100-0452-004192 JP#2/Autopsy Transport $9,000
 
9.   Discuss, consider and take appropriate action on a line item transfer for the Tax Assessor Collector's Office. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0499-004505 Software maintenance $14,000.00
To 0100-0499-004208 Internet Cloud Solutions $14,000.00
 
10.   Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100.0570.003307 Pharmaceuticals $90,000.00
To 0100.0570.003316 Medical/Hospital $90,000.00
 
11.   Discuss, consider, and take appropriate action on a line item transfer for the Parks Department. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0510-001101 P/T SALARIES 20-30 HRS/WK $17,238
To 0100-0510-001107 TEMP LABOR-SEASONAL HELP $17,238
 
12.   Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, May 2016 Monthly Report in compliance with Code of Crim. Proc. § 103.005. Click to View
 
Attachments
JP4 EOM MAY 2016
 
13.   Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including, (18) Printers,    (1) B/W CCTV Monitor, (31) Toughbook laptops and (1) Desktop, (see attached list). Pursuant to Tx Local Gov't code 263.152. Click to View
 
Attachments
Asset transfer
 
14.   Discuss, consider and take appropriate action on accepting and approving a report on the Expo Project; Change Order #11 in the amount of $29,358.00 for additional concrete, which was executed by Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. Click to View
 
Attachments
Expo Center Change Order 11
Expo Center Budget
 
15.   Discuss, consider and take appropriate action on approval of the final plat for the Siena Section 23B subdivision - Pct 4. Click to View
 
Attachments
Siena Section 23B - Final Plat
 
16.   Discuss, consider and take appropriate action on approving a variance request to Paragraph 8.2 (setback requirement) of the 2000 WCSR for Lot 17, Block AA, Highlands at Mayfield Ranch Sec 8 - Pct 3. Click to View
 
Attachments
Setback Variance Request HMR8 Blk AA Lot 17
 
REGULAR AGENDA
 
17.   Discuss and consider approving a salary grievance committee, including alternates.
Click to View
 
18.   Discuss, consider and take appropriate action on FY 17 capital needs. Click to View
 
19.   Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update. Click to View
 
20.   Discuss, consider, and take appropriate action regarding the "Notice of Termination for Stormwater Discharges associated with Construction Activities" for the IH 35 Northbound Frontage Road, a Pass Through Financing Project in Commissioner Pct. 3. Click to View
 
Attachments
IH 35 NBFR NOT
 
21.   Discuss, consider and take appropriate action on a Supplemental Agreement No. 1 to Agreement for Architectural and Engineering Services between Williamson County and BLGY, Inc. for both the design, oversight, sampling and reporting of the Underground Storage Tank (UST) System Removal and the design and installation oversight of the Liquefied Petroleum Gas (LPG) propane tank relocation for the Williamson County North Campus Project. Click to View
 
Attachments
North Campus Supplemental Agreement 1
 
22.   Discuss and take appropriate action on Williamson County Expo Center, P418, Change Order 12 from Flintco LLC in the amount of $68,925.00. Click to View
 
Attachments
Expo Center Change Order 12
Expo Center Budget
 
23.   Discuss, consider and take appropriate action authorizing the County Judge to execute a Development Agreement with Gardens at Mayfield, LLC regarding reimbursement for oversizing of detention pond for Arterial H.  Click to View
 
Attachments
Gardens at Mayfield Development Agreement
 
24.   Discuss, consider take appropriate action on authorizing the County Judge to execute the Seton Healthcare Family – Seton Cancer Screening  Administrative Letter of Agreement for Mobile Mammography Services to be provided for covered members during the Williamson County Annual Benefit Fair that will be held on September 8, 2016 at the San Gabriel Community Center in Georgetown, TX.
 
Click to View
 
Attachments
Seton Administrative Letter of Agreement
 
25.   Discuss, consider and take appropriate action to approve the amendment to the Interlocal Agreement between Bluebonnet Trails Community Services and Williamson County regarding the HealthCareLink project. Click to View
 
Attachments
BBTCS contract revision
 
26.   Discuss, consider and take appropriate action on authorizing Purchasing Agent to advertise and receive proposals for Food and Drink Concessions for Williamson County Expo Center, RFP# 1606-089. Click to View
 
Attachments
Bid Pack Concessions
 
27.   Discuss, consider and take appropriate action on authorizing Purchasing Agent to advertise and receive proposals for RFP # 1605-085, Hazard Fuels Reduction Program. Click to View
 
Attachments
Bid Packet
 
28.   Discuss, consider, and take appropriate action on approving addition of (14) fourteen Law Enforcement Volunteers to current Worker's Compensation coverage through Texas Association of Counties Risk Management Pool. Click to View
 
Attachments
increase documentation
 
29.   Discuss, consider and take appropriate action on a First Amendment and Supplement to Professional Services Agreement between Williamson County, Texas and Kiser Arena Specialists, Inc. for up to two additional onsite visits in relation to the arena footing at the Williamson County Expo Center. Click to View
 
Attachments
Kiser and Wilco Addendum
 
30.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations: Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0000.367403 Park Donations $218.00
 
31.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations: Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0510.003670 Park Donations $218.00
 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
32.   Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss Pearson Road District.
c) Discuss North Woods Road District.
d) Discuss Kaufman Loop.
e) Discuss Project Deliver
f) Project Fiji
g) Leander Medical Center
Click to View
 
33.   Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss proposed acquisition of property for right-of-way for SH 195
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: SW Bypass
f) Discuss the acquisition of real property: Neenah Blvd.
g) Discuss the acquisition of real property: CR 111
h) Discuss the acquisition of real property: Tradesman Park.
i) Discuss the acquisition of real property for proposed CR 110 project. (All sections)
j) Discuss the acquisition of real property: CR 258
k) Discuss the acquisition of real property: Inner Loop.
l) Discuss the acquisition of real property for County Facilities.
m) Discuss the acquisition of real property for the Williamson County Expo Center.
n) Discuss the acquisition of Easement interests on CR 240.
o) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project.
p) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road.
q) Discuss the acquisition of real property: Arterial H
r) Discuss the acquisition of easements on the Forest North project.
s) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd.

B. Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building.
c) Discuss possible sale of 183 A excess right of way
d) Discuss proposed sale of real estate of Blue Springs Blvd
e) Discuss abandonment of CR359.
f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC.

C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
Click to View
 
34. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g)  Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h)  County Road 241 utility and Right-of-Way Issues and matters;
i)  Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
j) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
k)  Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
l)  Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
m)  Discuss proposed acquisition of property for SW 183 and SH 29 Loop
n)  Employment law and regulations relating to court reporters. 
o)  Claims of Texas Association for Children and Families
p)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
q)  Legislative changes to firearms laws and possession of firearms on county property
r)  RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks
s)  Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision.
t)  Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
u)  LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
v)  Notice of claim and demand of Morgan Lee Roach.
w)  Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO).
x)  Courthouse victims displays
y)  Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project
z)  Labor and employment law review of Employee Policy Manual provisions and amendments.
aa)  Berry Springs Park and Preserve pipeline
bb)  Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
cc) Discuss requirements related to health benefit plan.
dd) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
 
35.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 
36.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
 
REGULAR AGENDA (continued)
 
37. Discuss and take appropriate action concerning economic development.
 
38. Discuss and take appropriate action concerning real estate.
 
39. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
 
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g)  Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h)  County Road 241 utility and Right-of-Way Issues and matters;
i)  Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
j)  Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
k)  Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
l)  Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
m)  Discuss proposed acquisition of property for SW 183 and SH 29 Loop
n)  Employment law and regulations relating to court reporters. 
o)  Claims of Texas Association for Children and Families
p)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
q)  Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
r)  RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks
s)  Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
t)  LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
u)  Notice of claim and demand of Morgan Lee Roach.
v)  Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO).
w)  Courthouse victims displays
x)  Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project
y)  Berry Springs Park and Preserve pipeline
z)  Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
aa)  Discuss requirements related to health benefit plan.
bb) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
 
40.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 
41. Comments from Commissioners.
 
42.   Discuss, consider and take appropriate action on approval of the final plat for the Terry Home Site subdivision - Pct. 3. Click to View
 
Attachments
final.plat
 

_________________________
Dan A. Gattis, County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

    

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