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NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONER’S COURT
MAY 24TH, 2016 
9:30 A.M.

 
             
The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1. Review and approval of minutes.
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
 
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

 
 
4.
Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
 
REGULAR AGENDA
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 14 )
 
5.   Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100.0560.005008 L.E. Equipment >$5,000 $1,588.00
To 0100.0560.003008 L.E. Equipment <$5,000 $1,588.00
 
6.   Discuss, consider and take appropriate action on a line item transfer for Purchasing. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0494-003900 Purchasing/Membership Dues $1,000
From 0100-0494-003120 Purchasing/Printer Supplies $1,000
From 0100-0409-004998 Non Dept/Contingencies $2,000
To 0100-0494-004310 Purchasing/Advertising $4,000
 
7.    To discuss and consider confirming the appointment of Jason Veselka as Deputy Constable for Precinct 1 Click to View
 
Attachments
Jason Veselka Bio
 
8.   Discuss, consider and take any appropriate action regarding approval or ratification of the Treasurer's Report on Williamson County Finances for April 2016 pursuant to Tex. Loc. Gov't Code 114.026.
Click to View
 
Attachments
Treas Report April 2016
 
9.   Discuss, consider and take appropriate action to approve waiving Penalty and Interest to customers as requested by the Tax Assessor/Collector's Office.
Click to View
 
Attachments
P & I Waiver May 2016
 
10.   Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (18) Laptops, (1) Mouse, (1) Monitor, (1)  Desktop, (1) keyboard, (2) Calculators, (2) Monitor risers, (3) staplers and (1) 2002 White Chevrolet 1500 Extended Cab (see attached list) pursuant to TX. Local Gov't code 263.152. Click to View
 
Attachments
Asset Transfer
 
11.   Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including (1) HP printer, (2) Dell desktops, and (1) 2003 White Ford Explorer (see attached list) pursuant to TX Local Gov't Code 263.152 Click to View
 
Attachments
Asset Transfer
 
12.   Discuss, consider and take appropriate action on appointing Amy Washington to serve on the Williamson County Child Welfare Board with her term to commence immediately and to expire on Dec. 31st, 2018. Click to View
 
Attachments
AmyWashington
 
13.   Discuss, consider, and take appropriate action on approval of the final plat for the Fox Den Acres Addition 3 subdivision - Pct 3.  Click to View
 
Attachments
Fox Den Acres Addition 3
 
14.   Discuss, consider, and take appropriate action on approval of the final plat for the Sonterra West Sec 7 Ph 2A-1 subdivision - Pct 3. Click to View
 
Attachments
Sonterra West Sec 7 Ph2A-1
 
15.   Discuss, consider and take appropriate action on resolution recognizing May to be Older Americans Month. Click to View
 
Attachments
Older Americans Resolution
 
16.  
 
17. Discuss, consider and take appropriate action concerning holding Commissioners Court on Tuesday May 31st, 2016 and Tuesday July 5th, 2016.
 
18.   Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update. Click to View
 
19.   Discuss, consider and take appropriate action on a Supplemental Agreement to Amendment No. 1 of the Agreement for Architectural and Engineering Services between Williamson County, Texas and Jackson & Ryan Architects, Inc. in relation to the Williamson County Regional Animal Shelter Expansion Project. Click to View
 
Attachments
Animal Shelter A/E Agreement
 
20.   Discuss, consider, and take appropriate action on Contract Amendment No. 2 to the CR 110 South contract for engineering services between Williamson County and Dannenbaum Engineering Company - Austin, LLC relating to the 2013 Road Bond Program. Click to View
 
Attachments
CR110S-Dannenbaum-ContractAmendmentNo2
CR110S-Dannenbaum-Supp3WA1
 
21.   Discuss and take appropriate action on a Real Estate Contract with Mildred Sauls for ROW needed on CR 110M. (PARCEL 12)  Click to View
 
Attachments
Sauls Contract
 
22.   Discuss and take appropriate action on a Real Estate Contract with Deborah and James Mason for ROW needed on CR 110 South. (PARCEL 27)  Click to View
 
Attachments
Mason Contract
 
23.   Discuss and take appropriate action on a License Agreement with Raymond, Pamela and Wanda Cantrell regarding an existing water well.  Click to View
 
Attachments
Well License Agreement
 
24.   Discuss and take appropriate action on the FY16 Community Development Block Grant (CDBG) funding recommendation. Click to View
 
Attachments
FY16 CDBG Projects
 
25.   Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title: WIL012C Damage Roads Click to View
 
Attachments
Project 1699 Award Letter
Terms and Conditions
 
26.   Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title: WIL016C Damage Roads Click to View
 
Attachments
Grant Terms and Conditions
PW01785 Grant Award
 
27.   Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title: WIL014C Damage Roads Click to View
 
Attachments
PW01698 Grant Award Letter
Grant Terms and Conditions
 
28.   Discuss, consider, and take appropriate action on authorizing Purchasing to advertise and receive proposals for RFP# 1604-069, Health Related Benefits Broker Consultant. Click to View
 
Attachments
RFP packet
 
29.   Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive proposals for RFP#1604-070, Employee Assistance Program. Click to View
 
Attachments
RFP packet
 
30.   Discuss, consider and take appropriate action on the execution of an Amendment to the Service Contract with Adam Heath Construction for remodel of Central Maintenance Restroom. Click to View
 
Attachments
Amemdment
 
31.   Discuss, consider and take appropriate action on authorizing the renewal of Patient Monitoring Devices, Bid #14IFB00212 for the same pricing, terms and conditions as the existing Contract for the term of August 26, 2016 - August 25, 2017, with Philips Healthcare. Click to View
 
Attachments
Renewal Form - Philips
Form 1295 - Philips
 
32.   Discuss, consider and take appropriate action on approving the Public Involvement Services Agreement for Buie & Company. Click to View
 
Attachments
Agreement
 
33.   Discuss, consider, and take appropriate action on exempting Norex, Inc.  from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, and designating Norex, Inc. as the sole source provider of the Norex knowledge sharing consortium. Click to View
 
Attachments
Norex Sole Source Packet
 
34.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney's office from State Judiciary Apportionment funds: Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0000.335602 Dist Atty Salary Supplement $7,500.00
 
35.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney's office from State Judiciary Apportionment funds: Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0440.001940 Apportionment Supplement $5,677.88
0100.0440.002010 FICA $434.34
0100.0440.002020 Retirement $727.33
0100.0440.004232 Training $660.45
 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
36.   Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss Pearson Road District.
c) Discuss North Woods Road District.
d) Discuss Kaufman Loop.
e) Discuss Project Deliver
f) Project Fiji
g) Leander Medical Center
Click to View
 
37.   Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss proposed acquisition of property for right-of-way for SH 195
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: SW Bypass
f) Discuss the acquisition of real property: Neenah Blvd.
g) Discuss the acquisition of real property: CR 119
h) Discuss the acquisition of real property: Tradesman Park.
i) Discuss the acquisition of real property for proposed CR 110 project. (All sections)
j) Discuss the acquisition of real property: CR 258
k) Discuss the acquisition of real property: Arterial H.
l) Discuss the acquisition of real property for County Facilities.
m) Discuss the acquisition of real property for the Williamson County Expo Center.
n) Discuss the acquisition of Easement interests on CR 240.
o) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project.
p) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road.
q) Discuss the acquisition of real property from the Andice Cemetery.
r) Discuss the acquisition of easements on the Forest North project.
s) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd.
t)  Dam property located in San Gabriel River Ranch

B. Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building.
c) Discuss possible sale of 183 A excess right of way
d) Discuss proposed sale of real estate of Blue Springs Blvd
e) Discuss abandonment of CR359.
f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC.

C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
Click to View
 
38. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g)  Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h)  County Road 241 utility and Right-of-Way Issues and matters;
i)  Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
j) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
k)  Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
l)  Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
m)  Discuss proposed acquisition of property for SW 183 and SH 29 Loop
n)  Employment law and regulations relating to court reporters. 
o)  Claims of Texas Association for Children and Families
p)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
q)  Legislative changes to firearms laws and possession of firearms on county property
r)  RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks
s)  Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision.
t)  Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
u)  LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
v)  Notice of claim and demand of Morgan Lee Roach.
w)  Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO).
x)  Courthouse victims displays
y)  Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project
z)  Labor and employment law review of Employee Policy Manual provisions and amendments.
aa)  Berry Springs Park and Preserve pipeline
bb)  Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
cc) Discuss requirements related to health benefit plan.
 
39.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 
40.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
 
REGULAR AGENDA (continued)
 
41. Discuss and take appropriate action concerning economic development.
 
42. Discuss and take appropriate action concerning real estate.
 
43. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
 
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g)  Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h)  County Road 241 utility and Right-of-Way Issues and matters;
i)  Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
j)  Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
k)  Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
l)  Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
m)  Discuss proposed acquisition of property for SW 183 and SH 29 Loop
n)  Employment law and regulations relating to court reporters. 
o)  Claims of Texas Association for Children and Families
p)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
q)  Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
r)  RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks
s)  Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
t)  LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
u)  Notice of claim and demand of Morgan Lee Roach.
v)  Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO).
w)  Courthouse victims displays
x)  Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project
y)  Berry Springs Park and Preserve pipeline
z)  Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
aa)  Discuss requirements related to health benefit plan.
 
44.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 
45. Comments from Commissioners.
 

_________________________
Dan A. Gattis, County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

    

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