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NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONER’S COURT
MAY 10TH, 2016 
9:30 A.M.

 
             
The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1. Review and approval of minutes.
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
 
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

 
 
4.
Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 11 )
 
5.   Discuss, consider, and take appropriate action on a line item transfer for Department of Public Safety. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100.0409.004998 Contingencies 2,800.00
To 0100.0562.002030 Insurance 2,800.00
 
6.   Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through destruction including (5) Bullet Proof Police Vests (list attached) pursuant to Tx. Local Gov't code 263.152 Click to View
 
Attachments
Asset Transfer
 
7.   Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through auction including (1) Dell computer (1) Metal desk and (1) 2008 Black Dodge Durango (list attached) pursuant to Tx. Local Gov't Code 263.152. Click to View
 
Attachments
Asset Transfer
 
8.   Discuss, consider, and take appropriate action on authorizing the disposal of (1) 2011 White Chevrolet 2500 Crew Cab (form attached) through insurance claim pursuant to Tx. Local Gov't code 263.152. Click to View
 
Attachments
Asset Transfer
 
9.   Discuss, consider and take appropriate action on an Amendment No. 1 to Williamson County Contract for Construction Observation and Materials Testing Engineering Services, being dated December 3, 2015, (the “Contract”) by and between Williamson County, Texas, a political subdivision of the State of Texas, (the "County") and Alliance Geotechnical Group of Austin, Inc. (the "Engineer").
Click to View
 
Attachments
Amendment No. 1 with Alliance Geotechnical Group of Austin Inc
 
10.   Receive and acknowledge Work Authorization No. 2 under Williamson County Contract for Engineering Services between Alliance Geotechnical Group of Austin Inc and Williamson County dated December 3, 2015 for Construction Observation and Material Testing Engineering Services for the Wilco Exposition Center Project for Williamson County Road and Bridge. 
Click to View
 
Attachments
WA#2 - Geotech - Alliance
 
11.  
Discuss, consider, and take appropriate action on approval of the final plat for the Guzman subdivision - Pct 4
Click to View
 
Attachments
Guzman Final Plat
 
REGULAR AGENDA
 
12.   Discuss, consider and take appropriate action on a proclamation for Natural Preservation Month. Click to View
 
Attachments
musuem
 
13.   Discuss, consider and take appropriate action on approving current positions for 395th District Court of Williamson County, Texas. Click to View
 
Attachments
Attachment of Application to Employ
 
14.   Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update. Click to View
 
15.   Discuss, consider, and take appropriate action regarding the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit (TXR150000) for CR 258, a Road Bond Project in Commissioner Pct. 2. Click to View
 
Attachments
CR 258 NOI
 
16.   Discuss, consider, and take appropriate action regarding a Letter of Transfer/Ownership to the Center for Archeological Studies (CAS), for archeological collections (specimens and/or records) obtained as part of the Texas Historical Commission permit process on Southwest Bypass Driveways, a Road Bond Project in Commissioner Pct. 3. Click to View
 
Attachments
SWBypassDwy THC-Transfer of Ownership
 
17.   Discuss, consider and take appropriate action authorizing the County Judge to execute a real estate contract with Beverly Carlson Thompson for 0.954 AC on Inner Loop.  Click to View
 
Attachments
Thompson Contract
 
18.   Discuss, consider and take appropriate action on a Real Estate Contract with Joseph Morton Jr. for ROW needed on CR 110 S. (PARCEL 40S) Click to View
 
Attachments
Morton Contract
 
19.   Discuss, consider and take appropriate action on an Interlocal Agreement with the City of Round Rock regarding the Oak Bluff Drainage Project.  Click to View
 
Attachments
Interlocal Agreement
 
20.   Discuss, consider and take appropriate action on an Utility Relocation and Joint Use Agreement with the City of Georgetown regarding CR 258.  Click to View
 
Attachments
Utility Relocation and Joint Use Agreement
 
21.   Please discuss, consider and take appropriate action with regard to the District Attorney's request for a non-paid reserve investigator. Click to View
 
Attachments
Policy Manual
 
22.   Discuss, consider and take appropriate action on LCRA’s proposed Leander to Round Rock 138-KV Transmission Line Project, with such action including but, not limited to authorizing the filing as an intervenor in PUC Docket No. 45866 - LCRA Transmissions Services Corporation (“LCRA”) Application to Amend its Certificate of Convenience and Necessity.  Click to View
 
Attachments
Motion to Intervene
 
23.   Discuss, consider and take appropriate action regarding the engagement of Bracewell LLP to represent Williamson County and the remaining named defendants in the suit Civil Action No. 1:13- cv- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court For the Western District of Texas, Austin Division; and approval of the exemption of those attorney services from the competitive proposal/bid procedures of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.  Click to View
 
24.   Discuss, consider and take appropriate action to approve the jail use agreement with Moving Works.  Click to View
 
Attachments
Moving Works Jail Use Agreement
 
25.   Discuss, consider and take appropriate action on appointing Sherry Rhoden to serve on the Williamson County Child Welfare Board with her term to commence immediately and to expire on Dec. 31st, 2018.
Click to View
 
Attachments
Rhoden
 
26.   Discuss and take appropriate action on the Brushy Creek Marlins Swim Meet Parking Plan and Instructions for Sendero Springs Pool located adjacent to Sendero Springs Drive, Round Rock, Texas, for the 2016 Swim Season, as provided and approved by the Williamson County Engineer. Click to View
 
Attachments
Sendero
 
27.   Discuss, consider and take appropriate action on Professional Services Agreement with Tyler Technologies, Inc. for Child Support Conversion Services.  Click to View
 
28.   Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title: WIL014C Damage Roads Click to View
 
Attachments
Award Letter WIL014C
Terms and Conditions
 
29.   Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding for Project Title: WIL017C Damage Roads. Click to View
 
Attachments
Award Letter WIL017C
Terms and Conditions
 
30.   Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding for Project Title: WIL023C Damage Roads. Click to View
 
Attachments
Award Letter WIL023C
Terms and Conditions
 
31.   Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding for Project Title: WIL011C Damage Roads. Click to View
 
Attachments
Award Letter WIL011C
Terms and Conditions
 
32.   Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive qualifications for Engineering Design Services for Replacement of Culvert Crossings in Williamson County, RFQ # 1604-073. Click to View
 
Attachments
Packet RFQ Culverts
 
33.   Discuss, consider, and take appropriate action on authorizing Purchasing to advertise and receive bids for Bid 1604 068, Forest North Residential Drainage Improvements.
Click to View
 
Attachments
Construction Manual
Public Notice
 
34.   Discus, consider, and take appropriate action on approving agreement between McGriff, Seibels & Williams of Texas, Inc. and Williamson County for Risk/Insurance Management/Consulting Services per NCPA contract #12-15. Click to View
 
Attachments
vendor signed agreement
exhibit A
 
35.   Discuss, consider, and take appropriate action on awarding bid 1603-062, County Road 258 Phase 2 for Williamson County to the lowest, best bidder, Chasco Constructors.
.
Click to View
 
Attachments
Bid Tabulation
1295 Form- Chasco
Bid Summary Letter
Award Recommendation Letter
 
36.   Discuss, consider, and take appropriate action on awarding bid 1603-064, Arterial H Phase 1 for Williamson County to the lowest, best bidder, Patin Construction, LLC. Click to View
 
Attachments
Bid Summary Letter
Award Recommendation Letter
1295 -Patin
Bid Tabulation
 
37.   Discuss, consider, and take appropriate action on approving service contract and purchase for services regarding 2015 Annual HIPPA Security Risk Assessment Findings between SHI, Inc. and Williamson County Information Technology per DIR contract DIR SDD 2188 for the total purchase amount of $28,480.00.
Click to View
 
Attachments
Service Contract
Statement of Work
1295 form- SHI
 
38.   Discuss, consider, and take appropriate action on approving purchase of horse stalls for Williamson County Expo per TIPS contract 2112014 between Williamson County Parks and Priefert Ranch Equipment for the total purchase amount of $107,980.00.
Click to View
 
Attachments
Contract and Priefert Quote
 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
39.   Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss Pearson Road District.
c) Discuss North Woods Road District.
d) Discuss Kaufman Loop.
e) Discuss Project Deliver
Click to View
 
40.   Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss proposed acquisition of property for right-of-way for SH 195
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: SW Bypass
f) Discuss the acquisition of real property: Neenah Blvd.
g) Discuss the acquisition of real property: CR 119
h) Discuss the acquisition of real property: Tradesman Park.
i) Discuss the acquisition of real property for proposed CR 110 project. (All sections)
j) Discuss the acquisition of real property: CR 258
k) Discuss the acquisition of real property: Arterial H.
l) Discuss the acquisition of real property for County Facilities.
m) Discuss the acquisition of real property for the Williamson County Expo Center.
n) Discuss the acquisition of Easement interests on CR 240.
o) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project.
p) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road.
q) Discuss the acquisition of real property from the Andice Cemetery.
r) Discuss the acquisition of easements on the Forest North project.
s) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd.

B. Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building.
c) Discuss possible sale of 183 A excess right of way
d) Discuss proposed sale of real estate of Blue Springs Blvd
e) Discuss abandonment of CR359.
f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC.

C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman
Click to View
 
41. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g)  Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h)  County Road 241 utility and Right-of-Way Issues and matters;
i)  Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
j) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
k)  Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District
l)  Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
m)  Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
n)  Discuss proposed acquisition of property for SW 183 and SH 29 Loop
o)  Employment law and regulations relating to court reporters. 
p)  Jessica Smith claim
q)  Claims of Texas Association for Children and Families
r)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
s)  Legislative changes to firearms laws and possession of firearms on county property
t)  RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks
u)  Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision.
v)  Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
w)  LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
x)  Notice of claim and demand of Morgan Lee Roach.
y)  Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO).
z)  Courthouse victims displays
aa)  Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project
bb)  Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
 
42.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 
REGULAR AGENDA (continued)
 
43. Discuss and take appropriate action concerning economic development.
 
44. Discuss and take appropriate action concerning real estate.
 
45. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
 
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g)  Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h)  County Road 241 utility and Right-of-Way Issues and matters;
i)  Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
j)  Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
k)  Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District
l)  Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
m)  Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
n)  Discuss proposed acquisition of property for SW 183 and SH 29 Loop
o)  Employment law and regulations relating to court reporters. 
p)  Jessica Smith claim
q)  Claims of Texas Association for Children and Families
r)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
s)  Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
t)  RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks
u)  Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
v)  LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
w)  Notice of claim and demand of Morgan Lee Roach.
x)  Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO).
y)  Courthouse victims displays
z)  Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project
 
46.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 
47.
Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
 
48. Comments from Commissioners.
 

_________________________
Dan A. Gattis, County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

    

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