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NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONER’S COURT 
JANUARY 12TH, 2016 
9:30 A.M.

 
             
The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1. Review and approval of minutes.
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
 
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

 
 
4.
Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
 
REGULAR AGENDA
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 13 )
 
 
5.   Discuss, consider and take appropriate action on appointing Winn Wilmoth to the Georgetown ESD #8 board with the term commencing effective immediately and continuing thereafter until December 31, 2017. Click to View
 
6.   Discuss, consider and take appropriate action on appointing Bennie Piper to the Georgetown ESD #8 board with the term commencing immediately and continuing thereafter until December 31, 2017. Click to View
 
7.   Discuss, consider and take appropriate action on appointing Troy Rodriguez to the Georgetown ESD #8 board with the term commencing immediately and continuing thereafter until December 31, 2017. Click to View
 
8.   Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through auction, including (4) Battery Backups, (2) Chairs, (5) Phones, (7) Monitors, (16) Desktop Computers, (1) Pallet of Copper & Bass Fittings, (1) Steam Kettle, (3) 3 Drawer Filing Cabinets, (5) Printers, (1) Recorder, (2) Servers, (2) Powercom UPS, (1) Camcorder, (1) Survey Equipment, (7) Motorola Radios, (1) Keyboard, (3 ) Modems, (2) TV's, (1) HP Hub, (1) Intel Switch, (5) Misc. Electronics, (1) Box Misc Cables, (complete list attached) pursuant to Tex. Local Gov't Code §263.152. Click to View
 
Attachments
Asset Sale
 
9.   Discuss, consider, and take appropriate action on authorizing the disposal of county assets through inter-departmental transfer, including (1) Desk, (see attachment) pursuant to Tex. Local Gov't Code §263.152. Click to View
 
Attachments
Asset Transfer
 
10.   Discuss, consider, and take appropriate action on authorizing the disposal of county assets through auction, including (1) 2008 Ford Crown Vic, (see attachment) pursuant to Tex. Local Gov't Code §263.152. Click to View
 
Attachments
Vehicle Sale
 
11.   Discuss, consider and take appropriate action on approval of the final plat for the Iron Oak subdivision - Pct 2. Click to View
 
Attachments
Final Plat - Iron Oak
 
12.   Discuss, consider and take appropriate action on approval of the revised plat for the Mark and Theresa Hoes Subdivision - Pct 4. Click to View
 
Attachments
Replat Mark and Theresa Hoes Subdivision
 
13.   Discuss, consider and take appropriate action on approval of the final plat for the Sonterra West Sec 8-J Ph 2 subdivision - Pct 3. Click to View
 
Attachments
Final Plat - Sonterra West Sec 8-J Ph 2
 
14.   Discuss, consider, and take appropriate action on a policy to regulate the time, place and manner of posting campaign signs at County owned polling places [Election Code §61.003(a-1)]. Click to View
 
Attachments
Elections
 
15.   Hear presentation from the Design Workshop consultant team regarding development of River Ranch County Park. Click to View
 
16.   Hear and discuss status report from the District Attorney's Office on the temporary DNA investigator's review and identification of cases that may have been impacted by certain discrepancies in the FBI database that was published between 1999 and 2001 and by DNA mixture interpretation protocols between 1999 and 2015.  Click to View
 
17.   Hear and discuss report from the District Attorney's Office relating to the additional Appellate Prosecutor position that was authorized and approved for fiscal year 2015 2016.  Click to View
 
18.   Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update. Click to View
 
19.   Discuss, consider, and take appropriate action regarding Change Order No. 1 in the amount of $3,098.80 for Fencing for Ronald Reagan Boulevard, a Road Bond Project in Commissioner Pct. 3. Click to View
 
Attachments
Fencing for Reagan North CO No 1
 
20.   Discuss and take appropriate action on a Real Estate Contract with MAG Slate Creek, LLC for proposed ROW needed on SH 29.  Click to View
 
Attachments
MAG Contract
 
21.   Discuss and take appropriate action on a Real Estate Contract with Kevin and Susan Langston for ROW needed on CR 110 South. (PARCEL 31S)  Click to View
 
Attachments
Langston Contract
 
22.   Discuss, consider and take appropriate action on approving the updated education affiliation agreements between Williamson County EMS and Austin Community College.  Click to View
 
Attachments
WCEMS.ACC.ALS.afiliation.agreement.01.12.2016
WCEMS.ACC.BLS.updated.affiliation.agreement.01.12.2016
 
23.   Discuss, consider and take appropriate action on approving the affiliation agreement between Williamson County EMS and Texas A&M College of Medicine. Click to View
 
Attachments
WCEMS.TexasAM.Affiliation.Agreement.01.12.2016
 
24.   Discuss and take action to approve the Sheriff's Forfeiture Fund-State and Local Funds Budget for Fiscal Year 2015-2016. Click to View
 
Attachments
Sheriff's Chapter 59 Forfeited Funds Budget
 
25.   Discuss, consider and take appropriate action on the Fiscal Year 2016 Animal Shelter Donation Fund.    Click to View
 
Attachments
Animal Shelter Donation Fund Budget
 
26.   Discuss, consider and take appropriate action on a Resolution of the Commissioners Court of Williamson County, Texas in support of the briefs filed by the County Judges & Commissioners Association of Texas and the Texas Conference of Urban Counties in relation to Attorney General Opinion Request No. RQ-0061-KP regarding maintenance obligations pertaining to sidewalks within publically dedicated right-of-way.
 
Click to View
 
Attachments
Resolution RE Sidewalk Maintenance AG Opinion Request
 
27.   Discuss, consider, and take appropriate action on awarding RFP#1509-011, Hosted Solution Service - Web Based Benefit Enrollment System to the best proposal, Winston Financial Services, Inc.

Click to View
 
Attachments
score sheet
recommendation letter
Master Services Agreement
SOW
Certificate of Interested Parties
 
28.   Discuss, consider, and take appropriate action on approving renewal of the Consulting Services Agreement between Rely Information Systems, LLC and Williamson County, Texas for DBA patch and upgrade assistance and general Oracle DBA support and maintenance of Williamson County's Oracle applications, and exemption of the services to be provided under the agreement from the competitive bidding proposal requirements per the County Purchasing Act pursuant to the discretionary exemption for personal services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code. Click to View
 
Attachments
Consulting Services Agreement- Rely Information Systems
 
29.   Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for RFP/Bid #1512-040, Intercom and Paging System for Williamson County Jail. Click to View
 
Attachments
RFP Packet for 1512-040
 
30.   Discuss, consider, and take appropriate action on the approval of the HazMat Camera System Project for submittal for FY16 Homeland Security Grant funding in the amount of $18,684. Click to View
 
31.   Homeland Security Grant Project Funding Request – Wireless DVR and Audio/Visual Transmission Equipment Project
Discuss, consider, and take appropriate action on the approval of the Wireless DVR and Audio/Visual Transmission Equipment Project for submittal for FY16 Homeland Security Grant funding in the amount of $8500.
Click to View
 
32.   Discuss, consider, and take appropriate action on the approval of the Annual HazMat Monitor Maintenance Service Project for submittal for FY16 Homeland Security Grant funding in the amount of $12,000. Click to View
 
33.   Discuss, consider, and take appropriate action on the approval of the PEAC Software Project for submittal for FY16 Homeland Security Grant funding in the amount of $18,000. Click to View
 
34.   Discuss, consider, and take appropriate action on the approval of the Radiation Dosimeter Project for submittal for FY16 Homeland Security Grant funding in the amount of $24,800. Click to View
 
35.   Discuss, consider, and take appropriate action on the approval of the Portable Radiation Detection Device Project for submittal for FY16 Homeland Security Grant funding in the amount of $5,000. Click to View
 
36.   Discuss, consider, and take appropriate action on the approval of the Level A HazMat Suits with Flash Protection and Suit Tester Project for submittal for FY16 Homeland Security Grant funding in the amount of $35,400. Click to View
 
37.   Discuss, consider, and take appropriate action on the approval of the Gemini Analyzer – RAMAN and FTIR Project for submittal for FY16 Homeland Security Grant funding in the amount of $95,000. Click to View
 
38.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for EMS Donations. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0000.367401 EMS Donations $150.00
 
39.    Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the use of EMS Donations. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0540.003670 Use of Donations $150.00
 
40.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Williamson County EMS share of FY 15 Capital Area Trauma Regional Advisory Council (CATRAC) Trauma System Funds. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0000.333220 Payment for other entities $23,314.00
 
41.    Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for EMS. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0540.004232 Training, Conf., Seminars $4181.00
0100.0540.003107 Medical Equipment < $5000 $4690.00
0100.0540.004234 Training Supplies $1893.00
0100.0540.004350 Printed Materials & Binding $700.00
0100.0540.003010 Computer Equipment < $5000 $3500.00
0100.0540.003001 Small Equipment & Tools < $500 $450.00
0100.0540.004210 Internet/Email SVS $4300.00
0100.0540.003002 Vehicle Equipment < $5000 $3600.00
 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
REGULAR AGENDA (continued)
 
42.   Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss Pearson Road District.
c) Discuss North Woods Road District.
d) Discuss Kaufman Loop.
e) Discuss Project Deliver
Click to View
 
43.   Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)

A. Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss proposed acquisition of property for right-of-way for SH 195
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: Sneed Loop
f) Discuss the acquisition of real property: Neenah Blvd.
g) Discuss the acquisition of real property: CR 119
h) Discuss the acquisition of real property: Tradesman Park.
i) Discuss the acquisition of real property for proposed CR 110 project. (All sections)
j) Discuss the acquisition of real property: CR 258
k) Discuss the acquisition of real property: Kruger property exchange (3901 CR 130 Hutto, TX)
l) Discuss the acquisition of real property: Arterial H.
m) Discuss the acquisition of real property for County Facilities.
n) Discuss the acquisition of real property for the Williamson County Expo Center.
o) Discuss the acquisition of Easement interests on CR 240.
p) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project.
q) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road.
r) Discuss the acquisition of real property from the Andice Cemetery.
s) Discuss accepting the donation of a Water Quality/Detention Pond on Avery Ranch Blvd.
t) Discuss accepting donations of ROW for Busby Lane.
u) Discuss an Interlocal Agreement with the City of Round Rock in regards to Kenney Fort Blvd.

B. Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss proposed sale of real estate on Inner Loop
c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130
d) Discuss proposed exchange of property with Mr. Kruger
e) Discuss real estate at 355 Texas Ave.
f) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building.
g) Discuss the proposed sale of portion of county property by Jester Annex
h) Discuss the proposed sale of excess right-of-way on Hwy 79 abutting 79 Business Park
i) Discuss abandoning row on CR 359
j) Discuss possible sale of 183 A excess right of way
k) Discuss proposed sale of real estate of Blue Springs Blvd
l) Discuss transfer of ROW on a portion of Williams Drive to the City of Georgetown
m) Discuss abandonment of CR359.
n) Discuss proposed land swap on East Old Settlers Blvd.
o) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC.

C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
Click to View
 
44. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h) County Road 241 utility and Right-of-Way Issues and matters;
i) Cause No. D-1-GN-15-000875, Houston v. Bank of America et al, In The District Court of Travis County, Texas, 345th Judicial District
j) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
k) Floodplain Regulation Issue
l) Carolyn Barnes v. Austin American Statesman, et al; Cause # D-1-GN-15-002626, in the 353rd Judicial District Court of Travis County, Texas
m) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County n) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District
o) Notice of Claim – In Re Ray Steven Rose
p) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
q) Utility damage claim that occurred on or about 02/19/2014 on CR 488 (Claim # TXPR141360)
r) Claim for overpayment – Timothy Wright
s) Medical subrogation lien settlement offer related to covered person in County’s health benefits plan.
t) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
u) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
v) Royger Harris Claim
w) Employment law and regulations relating to court reporters.
x) Jessica Smith claim
y) Claims of Texas Association for Children and Families
z) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
aa) Legislative changes to firearms laws and possession of firearms on county property
bb) RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks
 
45. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 
46. Discuss and take appropriate action regarding economic development.
 
47. Discuss and take appropriate action concerning real estate.
 
48. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h) County Road 241 utility and Right-of-Way Issues and matters;
i) Cause No. D-1-GN-15-000875, Houston v. Bank of America et al, In The District Court of Travis County, Texas, 345th Judicial District
j) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
k) Floodplain Regulation Issue
l) Carolyn Barnes v. Austin American Statesman, et al; Cause # D-1-GN-15-002626, in the 353rd Judicial District Court of Travis County, Texas
m) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County n) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District
o) Notice of Claim – In Re Ray Steven Rose
p) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
q) Utility damage claim that occurred on or about 02/19/2014 on CR 488 (Claim # TXPR141360)
r) Claim for overpayment – Timothy Wright
s) Medical subrogation lien settlement offer related to covered person in County’s health benefits plan.
t) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
u) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
v) Royger Harris Claim
w) Employment law and regulations relating to court reporters.
x) Jessica Smith claim
y) Claims of Texas Association for Children and Families
z) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
aa) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
bb) RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks
 
49. Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 
50. Comments from Commissioners.
 

_________________________
Dan A. Gattis, County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

    

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