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NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONER’S COURT
DECEMBER 8TH, 2015 
9:30 A.M.

 
             
The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1. Review and approval of minutes.
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
 
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

 
 
4.
Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 14 )
 
 
5.   Discuss, consider and take appropriate action on a Line Item Transfer for Road and Bridge. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0200-0210-004100 Professional Services $80,000.00
To 0200-0210-004160 Lab Fees $80,000.00
 
6.   Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through auction, including (4) Printers, (5) PC's, (1) wood cabinet, (3) Chairs, (1) love seat, (3) tables, (1) book case (complete list attached) pursuant to Tex. Local Gov't Code §263.152. Click to View
 
Attachments
auction
 
7.   Discuss, consider, and take appropriate action on authorizing the disposal of county asset through inter-departmental transfer, including (1) Dell Monitor (attached) pursuant to Tex. Local Gov't Code §263.152 Click to View
 
Attachments
transfer
 
8.   Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through destruction, including (2) ABA Ballistic Vest Panels and (2) Point Blank Ballistic Vest Panels (complete list attached) pursuant to Tex. Local Gov't Code §263.152. Click to View
 
Attachments
disposal
 
9.   Discuss, consider, and take appropriate action on Work Authorization 2 with Surveying and Mapping (SAM) LLC for Professional Survey Services for the Williamson County Expo Center. Click to View
 
Attachments
Recommendation
Work Authorization 2
 
10.   Discuss, consider and take appropriate action on approval of the final plat for the Rancho Sienna Sec 4 Ph 1 subdivision - Pct 3. Click to View
 
Attachments
Final Plat - Rancho Sienna Sec 4 Ph 1
 
11.   Discuss, consider and take appropriate action on approval of the final plat of Rancho Sienna Sec 14 Ph 1 subdivision - Pct 3. Click to View
 
Attachments
Final Plat - Rancho Sienna Sec 14 Ph 1
 
12.   Discuss, consider and take appropriate action on approval of the final plat of Rancho Sienna Sec 15 subdivision - Pct 3. Click to View
 
Attachments
Final Plat - Rancho Sienna Sec 15
 
13.   Discuss, consider and take appropriate action on approval of the preliminary plat of Wm. J. Turner Subdivision - Pct 3. Click to View
 
Attachments
Wm. J. Turner Subdivision Preliminary Plat
 
14.   Receive into the official minutes of the Commissioners Court the Williamson County Community Supervision and Corrections Department (Adult Probation) FY15 Statement of Financial Position pursuant to the Texas Local Government Code ยง140.004. Click to View
 
Attachments
FY15 Financial Statement
 
REGULAR AGENDA
 
15.   Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update. Click to View
 
16.   Discuss, consider and take appropriate action on the transfer of 2006 Road Bond funds per recommendation of Mike Weaver, Road Bond Manager to move $50,000.00 from Williams Drive (P183) to IH-35 Frontage Roads (P162), move $30,000.00 from Madrid Drive (P280) to IH-35 Frontage Roads (P162), and $400,000.00 from Non-Departmental (P156) to IH-35 Frontage Roads (P162).
Click to View
 
Attachments
Memo 12/03/2015
 
17.   Discuss accepting a Dedication Deed from James H. Mills and Lavon Mills for Busby Lane Right of Way.  Click to View
 
Attachments
Mills- Dedication Deed
 
18.   Discuss accepting the donation of a Water Quality/Detention Pond on Avery Ranch Blvd. and take appropriate action.   Click to View
 
Attachments
Dedication Deed
 
19.   Discuss and take appropriate action on an Agreement with Possession Pending Closing with No-Count, LLC, a Texas limited liability company regarding right-of-way on CR 119.  Click to View
 
Attachments
Agreement for Possession
 
20.   Consider a resolution determining the necessity and authorizing the use of eminent domain to condemn (0.551 acres) required for the construction of CR 110S, and take appropriate action. (Joseph Weldon Morton, Jr.)
 
Click to View
 
Attachments
Morton Resolution
 
21.   Discuss and take appropriate action on a Real Estate Contract with Marliza Osburn and Todd Osburn for ROW needed on CR 110S. (PARCEL 39S)  Click to View
 
Attachments
Osburn Contract
 
22.   Discuss and consider authoring the County Judge to execute a Deed Without Warranty conveying the RM 2338 right-of-way to the City of Georgetown from IH 35 through and across its intersection with Jim Hogg Road.  Click to View
 
Attachments
Transfer of ROW
 
23.   Discuss, consider and take any appropriate action regarding approval and receipt of Agreements regarding off-duty contracting of County Sheriff Deputies with:

A.  City of Weir (Traffic control for Annual Christmas Parade in downtown Weir)
B.  The Levy Company (Traffic Control for various locations in Williamson County)
C.  Celebration Church, Georgetown (Traffic Control & Security during various church services)
Click to View
 
Attachments
CityofWeir112515
LevyCompany112515
Celebration112515
 
24.   Discuss and take appropriate action on the Community Development Block Grant program's Consolidated Annual Performance and Evaluation Report (CAPER). Click to View
 
Attachments
Wilco CAPER 2014
 
25.   Discuss, consider and take appropriate action to approve an increase of change funds for the Motor Vehicle Departments in Georgetown, Cedar Park and Round Rock to $2,000.00 and the Taylor annex to $1,500.00.  In addition, increase the Property Tax change funds for Georgetown to $1,500.00 for a grand total of $4,600.00 in increased change funds.
Click to View
 
Attachments
Change Fund Increase
 
26.   Discuss, consider, and take appropriate action on awarding RFQ#15RFQ108/RFP#15RFP132, Construction Manager-at-Risk for the Williamson County North Campus Facilities to the best proposal; Vaughn Construction and authorizing Judge Gattis to execute the Agreement between Owner and Construction Manager-at-Risk. Click to View
 
Attachments
Recommendation
Evaluation
Vaughn Agreement
 
27.   Discuss, consider, and take appropriate action on awarding RFQ#15RFQ109/RFP#15RFP134, Construction Manager-at-Risk for the Williamson County Georgetown Annex to the best proposal, Chasco Construction and authorizing Judge Gattis to execute the Agreement between Owner and Construction Manager-at-Risk. Click to View
 
Attachments
Recommendation
Evaluation
Agreement
 
28.   Discuss, consider and take appriopriate action regarding posed contract with Stanley Convergent, including but not limited to exempting Stanley Convergent from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, as the sole source provider of software, support and hardware for the Basis Security Management System. Click to View
 
Attachments
Stanley Convergent Sole Source Form
Stanley Convergent Sole Source Recommendation Letter
 
29.   Discuss, consider, and take appropriate action on approving Service Agreement between Williamson County I.T. Department and Gartner, Inc. for research and advisory services, and execute Appendix D to the DIR Contract (DIR-TSO-2531) between Williamson County and Gartner, Inc. Click to View
 
Attachments
Gartner Agreement
 
30.   Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for Bid # 1510-020 Law Enforcement Motorcycles. Click to View
 
Attachments
Bid Packet 1510-020
 
31.   Discuss, consider, and take appropriate action on awarding IFB#1509-013- Fog Seal Cul-de-Sac for Williamson County Road and Bridge to Alpha Paving Industries LLC. Click to View
 
Attachments
Award Recommendation Letter
Bid Tabulation- Fog Seal Cul de Sac Bid# 1509-013
 
32.   Discuss, consider and take appropriate action on ratifying PO 159020 for Microsoft Premier core maintenance between Microsoft Corporation and Williamson County per DIR contract# DIR-SDD-1927. Click to View
 
Attachments
Microsoft agreement
 
33.   Discuss, consider and take appropriate action on ratifying PO# 159202 for Sharegate license and maintenance agreement between Groupe Sharegate Inc and Williamson County. Click to View
 
Attachments
Sharegate agreement
 
34.   Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for 1511-026 OEM Ford Parts. Click to View
 
Attachments
OEM Ford Parts Bid Packet
 
35.   Discuss, consider and take appropriate action on awarding bids received for Fuel for Williamson County, Bid# 1510-018 to the lowest and best bidder –Texas Enterprises Inc. Click to View
 
Attachments
Fuel Bid Tab
 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
36.   Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:

a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss Pearson Road District.
c) Discuss North Woods Road District.
d) Discuss Kaufman Loop.
 
Click to View
 
37.   Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)

A. Real Estate Owned by Third Parties

1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss proposed acquisition of property for right-of-way for SH 195
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: Sneed Loop
f) Discuss the acquisition of real property: Neenah Blvd.
g) Discuss the acquisition of real property: CR 119
h) Discuss the acquisition of real property: Tradesman Park.
i) Discuss the acquisition of real property for proposed CR 110 project. (All sections)
j) Discuss the acquisition of real property: CR 258
k) Discuss the acquisition of real property: Kruger property exchange (3901 CR 130 Hutto, TX)
l) Discuss the acquisition of real property: Arterial H.
m) Discuss the acquisition of real property for County Facilities.
n) Discuss the acquisition of real property for the Williamson County Expo Center.
o) Discuss the acquisition of Easement interests on CR 240.
p) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project.
q) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road.
r) Discuss the acquisition of real property from the Andice Cemetery.
s) Discuss accepting the donation of a Water Quality/Detention Pond on Avery Ranch Blvd.
t) Discuss accepting donations of ROW for Busby Lane.

B. Property or Real Estate owned by Williamson County

1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss proposed sale of real estate on Inner Loop
c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130
d) Discuss proposed exchange of property with Mr. Kruger
e) Discuss real estate at 355 Texas Ave.
f) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building.
g) Discuss the proposed sale of portion of county property by Jester Annex
h) Discuss the proposed sale of excess right-of-way on Hwy 79 abutting 79 Business Park
i) Discuss abandoning row on CR 359
j) Discuss possible sale of 183 A excess right of way
k) Discuss proposed sale of real estate of Blue Springs Blvd
l) Discuss transfer of ROW on a portion of Williams Drive to the City of Georgetown

C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
Click to View
 
38. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h) County Road 241 utility and Right-of-Way Issues and matters;
i) Cause No. D-1-GN-15-000875, Houston v. Bank of America et al, In The District Court of Travis County, Texas, 345th Judicial District
j) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
k) Floodplain Regulation Issue
l) Carolyn Barnes v. Austin American Statesman, et al; Cause # D-1-GN-15-002626, in the 353rd Judicial District Court of Travis County, Texas
m) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
n) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District
o) Notice of Claim – In Re Ray Steven Rose
p) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
q) Utility damage claim that occurred on or about 02/19/2014 on CR 488 (Claim # TXPR141360)
r) Claim for overpayment – Timothy Wright
s) Medical subrogation lien settlement offer related to covered person in County’s health benefits plan.
t) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
u) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
v) Royger Harris Claim
w) Employment law and regulations relating to court reporters.
 
39. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline Code Section 551.074 – Personnel Matters).and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov.
 
REGULAR AGENDA (continued)
 
40. Discuss and take appropriate action regarding economic development.
 
41. Discuss and take appropriate action regarding real estate.
 
42. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h) County Road 241 utility and Right-of-Way Issues and matters;
i) Cause No. D-1-GN-15-000875, Houston v. Bank of America et al, In The District Court of Travis County, Texas, 345th Judicial District
j) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
k) Floodplain Regulation Issue
l) Carolyn Barnes v. Austin American Statesman, et al; Cause # D-1-GN-15-002626, in the 353rd Judicial District Court of Travis County, Texas
m) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
n) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District
o) Notice of Claim – In Re Ray Steven Rose
p) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
q) Utility damage claim that occurred on or about 02/19/2014 on CR 488 (Claim # TXPR141360)
r) Claim for overpayment – Timothy Wright
s) Medical subrogation lien settlement offer related to covered person in County’s health benefits plan.
t) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
u) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
v) Royger Harris Claim
w) Employment law and regulations relating to court reporters.
 
43. Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 
44. Comments from Commissioners.
 

_________________________
Dan A. Gattis, County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2015 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

    

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